ACCOUNTS PAYABLE LEAD

The purpose of this job is to accurately maintain the accounts payable cycle of accounting in a timely way, helping to fulfill Pratum’s overall mission, which is to be an agricultural cooperative dedicated to innovative solutions, excellent service, and long-term relationships.

The following are general tasks and responsibilities related to this position, but the position may require other duties and special projects as assigned by management.

Tasks & Responsibilities

• Daily
  • Analyze, code, post and verify invoices payable using computer accounting systems
  • Open email/mail and distribute invoices for approval by purchasers/managers
  • Maintain files of payable records per vendor
  • Create and post journal entries as needed
  • Post EFT payment
  • Reconcile or note and report discrepancies in payable records
  • Access system to answer general payable questions and those related to specific accounts
  • Other duties as assigned
• Weekly
  • Perform routine weekly check runs/ACH payments for approved invoices to ensure vendors are paid on time, mail checks, file check backup
• Monthly
  • Manage monthly recurring payments
  • Pull credit card statements and create spreadsheets for coding
  • Reconcile vendor statements to make sure accounts are current
  • Track vendor pre-pay balances
• Annual
  • Create and mail Vendor 1099s
  • Run the seed harvest window and make sure preparations are made for seed harvest
• Comply with federal, state, and company policies, procedures, and regulations, maintaining familiarity with the employee handbook
• Function in a way that fulfills Pratum’s Values
  • Integrity: always doing the right thing
  • Safety: committed to a safe environment for our employees and customers
  • Professionalism: dealing with all relationships in a courteous and respectful manner with a positive image, timeliness
  • Results Oriented: delivering on your promises
  • Teamwork: respecting one another with humility, working with the ag management team
  • Stewardship: careful and responsible management of our resources and environment
  • Customer Service: exceeding expectations of those we serve
• Motivated to contribute to Pratum’s success and the fulfillment of our mission, vision and values
• Good math and organizational skills with the ability to prioritize multiple assignments
• Willingness to work up to fifty hours a week during peak season
• Positive attitude that contributes to a winning culture

Qualifications and Education Requirements

• High School Diploma or equivalent
• Associates degree or higher in accounting preferred
• Five or more years’ experience in accounts payables

Preferred Skills

• Proficiency with MS Office products: Excel, Word, Outlook, etc.
• Accounting software a plus