Summary of the Position:
The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, credit memos, and payments for our multi-store grocery chain. This role ensures compliance with company policies, maintains strong vendor relationships, and supports smooth operations by keeping all accounts up to date.
Essential Duties and Responsibilities:
- Process a high volume of invoices daily from multiple store locations, ensuring accuracy in pricing, quantities, and approvals.
- Match purchase orders, receiving documents, and invoices to verify correct billing.
- Review and reconcile vendor statements to ensure all invoices are captured and paid on time.
- Prepare weekly payment runs, including checks, ACH, and other electronic payments.
- Communicate with store managers and department heads to resolve invoice discrepancies.
- Maintain organized and accurate accounts payable files and records.
- Ensure compliance with sales tax regulations and company purchasing policies.
- Assist with month-end close by providing AP reports, accruals, and reconciliations.
- Support year-end audit requests related to accounts payable.
Build and maintain positive relationships with vendors to ensure continued supply chain reliability.
