Assistant/Associate Dean of Academic Affairs

SUMMARY

In support of the University’s mission and objectives, the Assistant/Associate Dean of Academic Affairs is the administrator within the School of Pharmacy to ensure the curriculum is comprehensive and optimally integrated. This role oversees the academic performance of the student body and addresses all issues pertaining to academic deficiencies and/or student progression. 

ESSENTIAL FUNCTIONS

Course Registration/Scheduling and Academic Records

• Assists with the coordination of student course enrollments, examinations, and scheduling of elective courses.
• Schedules classes and exams and determines room assignments for pharmacy courses.
• Maintains accurate academic records for each student in the Pharm.D. program.
• Oversees the collection of and maintains academic documentation such as end of semester grades, failing grade reports, etc.
• Manages elective offerings in conjunction with the Curriculum and Academic Policies Committee and the department chairs, notifying and registering students each semester.
• Serves as the School’s liaison with the Registrar’s office, Financial Aid office, and Student Accounts office.
• Works with the Registrar’s office to provide catalog updates.
• Identifies students who are eligible for the Dean’s list each semester and honorary society memberships annually.

Academic Progression

• Oversees the academic progression of pharmacy students in conjunction with the Student Affairs Committee.  This includes maintaining statistics on the program’s academic progression and current enrollment.
• Develops modified tracks in conjunction with the Student Affairs Committee and the Assistant/Associate Dean of Student Affairs.
• Registers modified track students for classes each semester.
• Communicates with students to notify them of academic probation, dismissals, and other progression related notifications.
• Oversees the remediation program, ensuring that accurate statistics are maintained, and grades are updated accordingly.

Teaching, Scholarship, and Curriculum Development

• Contributes to the pharmacy curriculum by coordinating and teaching courses as assigned, balancing these responsibilities with administrative duties.
• Engages in scholarly research consistent with faculty expectations, annual performance evaluations, and promotion criteria.

Curriculum

• Works with the Curriculum and Academic Policies Committee Chair to set the agenda for committee meetings.
• Engages with the Curriculum and Academic Policies Committee to help navigate university and school-related policies and processes to implementing curricular initiatives.
• Maintains current and historical versions of the curriculum for graduation audits.

Student Success and Program Coordination

• Plans and executes the “Senior Summit” program that prepares students for graduation and the NAPLEX/MPJE licensure exams.
• Oversees and organizes the school’s programmatic review day.

Committee Participation and Governance

• Serves as a member of the School of Pharmacy Executive Committee and as an ex-officio member of the Student Affairs Committee and Curriculum and Academic Policies Committee.
• Serves on task forces and committees as assigned.

Program Oversight and Leadership Support

• Supervises the Pharm.D., MBA Director and Director of the Medical Spanish concentration and assists with application reviews and programmatic requirements.
• Represents the school at various functions.
• Attends faculty meetings, faculty development programs, Gregory Leadership Council, and other school functions as assigned.

SUPERVISORY RESPONSIBILITY

• Faculty Members

EDUCATION:

• PharmD, PhD in Pharmaceutical Sciences or PhD in Social Administrative Sciences, required.

EXPERIENCE:

• 5+ years in pharmacy education and experience in academic affairs.

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
• Adaptable/Flexibility – Ability to change or adjust to change.
• Analytical Thinking & Decision Making – Identifies and understands trends and/or issues, connects data points through analysis and logical conclusions/actionable strategies.
• Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
• Conflict Management – Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Establishes Trust – Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.
• Leadership/Influence – Ability to motivate, coach and develop others, as well as influence a group of people to achieve common goals, and implement university strategies. Strong supervisory skills.
• Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.

ADDITIONAL REQUIREMENTS:

• Ability to work non-routine hours during certain times of the year
• Ability to sit for prolonged periods of time
• Ability to traverse campus and stairs