Emergency Manager

SUMMARY

In support of the university’s mission and objectives, the Emergency Manager oversees the planning, coordination, and execution of emergency management and preparedness activities on campus. The Emergency Manager is responsible for developing and implementing strategies to ensure the safety and security of students, faculty, staff, and visitors during emergencies and disasters.

ESSENTIAL FUNCTIONS

Emergency Preparedness

• Develops, implements, and continuously updates the university’s comprehensive emergency management plans (CEMP), using an all-hazards approach, such as natural disasters, fires, active aggressor situations, pandemics, and other critical events, as well as the university’s Continuity of Operations Plan.  

Training & Drills

• Organizes and leads training programs and simulation drills for the Emergency Management Team, students, faculty, and staff to ensure preparedness in the event of an emergency.
• Coordinates campus-wide exercises and specialized training for key emergency response personnel in partnership with the Department of Public Safety.

Crisis Response

• Serves as the administrator for the university’s Emergency Management Team.
• Ensures efficient coordination of emergency responses.
• Provides leadership during crises and manages both internal and external communication.

Incident Documentation

• Creates and maintains accurate records of all incidents, including responses, actions take, and after-action reports.
• Prepares, analyzes reports and presentations for senior leadership.

Collaboration and Communication

• Partners with campus departments to integrate emergency management planning and continuity of operations into all aspects of university operations.
• Establishes and maintains clear, timely communication channels with campus stakeholders, including students, staff, faculty, and parents.

Compliance and Standards

• Researches state and federal laws, regulations, and guidelines regarding the implementation of Department of Homeland Security and emergency management programs.
• Ensures the university complies with local, state, and federal regulations regarding emergency preparedness and response.

Risk Assessment

• Partners with the office of Risk Management, conducts regular assessments of campus facilities, programs, and events to identify potential risks and vulnerabilities.
• Recommends and implements mitigation strategies to address these risks.

Grant Management

• Assists in securing funding and grants for emergency management initiatives and ensure proper allocation of resources.

EDUCATION:

• Bachelor's degree required; Master's degree preferred, or equivalent experience
• Possession of a valid State of Florida Class "E" driver's license.
• FEMA Professional Development Series or FEMA Advanced Professional Series, preferred.
• FEMA ICS Certifications ICS-100, ICS-200, ICS-300, ICS-400, ICS-700, and ICS-800 preferred
• Department of Homeland Security certifications, preferred.

EXPERIENCE:

• 3+ years of Emergency Manager Director experience required.
• Familiarity with FEMA guidelines, OSHA regulations, and higher education emergency planning standards.
• Knowledge of the National Incident Management System (NIMS) and incident response, preferred.
   

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey
• Adaptable/Flexibility – Ability to change or adjust to change.
• Analytical Thinking & Decision Making – Identifies and understands trends and/or issues, connects data points through analysis and logical conclusions/actionable strategies.
• Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye
• Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
• Conflict Management – Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.
• Continuous Improvement – Implement or brainstorm ways to optimize a process.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Establishes Trust – Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.
• Leadership/Influence – Ability to motivate, coach and develop others, as well as influence a group of people to achieve common goals, and implement university strategies. Strong supervisory skills.
• Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Results Orientation & Accountability – Takes accountability and identifies, executes and drives actions to consistently achieve desired results.
• Self-development – Grow one’s self-awareness, abilities, skills, and/or talent.
• Strategic Mindset – Ability to step out of the everyday details, view the situation from above and provide an objective perspective
• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.

ADDITIONAL REQUIREMENTS:

• Ability to work non-routine hours during certain times of the year
• Ability to respond to emergency situations on a 24-hour basis
• Ability to traverse campus and stairs
• Ability to lift/move objects up to 25 pounds
• Ability to sit for prolonged periods of time