Administrative Assistant, Experiential Education

SUMMARY

• Provides administrative support to the Director of Experiential Education (DEE) by managing student assignments and maintains records for students, preceptor, training-sites, and other experiential program-related records.
• Composes, edits, and formats correspondence including letters, memos, newsletters, and reports.
• Designs, edits, and produces forms and other program-related documents.
• Arranges and coordinates calendars, schedules appointments, and organizes meetings for the Experiential Education department.

Facility and Event Coordination

• Assists with work orders for room reservations and classroom wall maintenance.
• Maintains the workroom and breakroom by ensuring cleanliness, restocking supplies, and coordinating repairs or replacements.
• Assists in the coordination and administration of school events, including interprofessional education sessions.

General Support and Other Duties

• Supports the Gregory School of Pharmacy faculty and staff by completing various administrative tasks as needed.
• Proctors exams as needed.
• Completes other duties as assigned by the Director of Experiential Education and the Dean to support departmental goals.

EDUCATION:

Post high school training, required; Bachelor's degree, preferred, or equivalent experience.

EXPERIENCE:

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey
• Adaptable/Flexibility – Ability to change or adjust to change.
• Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.
• Technology – Strong aptitude to learn new technologies as department processes evolve.

ADDITIONAL REQUIREMENTS:

• Ability to work non-routine hours during certain times of the year.
• Ability to sit for prolonged periods of time.