SUMMARY
In support of the university’s mission and objectives, the Administrative Assistant provides dedicated administrative support to the Director of Voices for Change (Preaching Grant) and assists various departments within the School of Ministry. Key financial duties include preparing requisitions, monitoring and maintaining budgets, processing personnel payment forms, and managing purchasing card records. The role also includes event planning support as assigned.
Voices for Change Grant Support
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Manages the Director’s calendar, including scheduling appointments, meetings, and events.
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Drafts, edits, and produces professional correspondence such as letters, memos, and reports.
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Designs and maintains forms, documents, and templates for program use.
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Organizes and maintains records, correspondence, and information for the Director, participants, and team members.
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Facilitates communication within and across departments.
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Conducts research and prepares statistical and informational reports as needed.
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Monitors and manages the Director’s expenses and program budget.
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Assists in the preparation and submission of the annual Lilly Endowment report.
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Attends departmental and university-wide meetings as needed.
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Coordinates meetings, including agendas, facility reservations, and records/distributes minutes.
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Maintains updated contact lists for participants, faculty, churches, pastors, and advisory board members.
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Supports the planning and execution of Voices for Change events, including the Preaching Festival, pastors’ gatherings, and guest lectures.
School of Ministry Support
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Provides administrative support to department chairs.
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Coordinates meetings and maintains departmental records.
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Assists with academic and programmatic initiatives.
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Supports planning and administration of School events including community lunches, the apologetics conference, student workshops, and guest lectures.
General Administrative Support
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Coordinates and oversees activities of Federal Work Study students assigned to the School of Ministry.
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Serves as first point of contact for visitors, students, and parents, providing assistance or directing to appropriate staff.
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Manages incoming and outgoing calls, mail, emails, and student request forms.
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Helps maintain the appearance of public areas in the SOM building.
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Performs other duties as assigned.
Financial Support
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Processes purchasing card reconciliations following Finance Department procedures.
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Collects receipts and approvals to ensure timely processing.
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Creates requisitions and purchase orders for processing.
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Tracks and reports faculty professional development allowance usage and balances.
