Project and Administrative Coordinator, CTC

SUMMARY

Project Coordination and Planning

• Collaborates with the CTC team and to plan, organize, and execute academic, community, and student-centered events.
• Assists in planning and execution of the annual conference, regular seminars and workshops (~6/year) , and ongoing outreach initiatives supporting the student experience and promoting engagement with prospective students both in-person and virtual.
• Coordinates event logistics such as venue selection, catering, and audiovisual needs in partnership with university departments.
• Partners with university Events and Marketing departments to produce promotional materials, manage event registrations, and oversee follow-up processes ensuring high-quality experiences and successful outcomes.
• Partners with the CTC team to implement marketing strategies promoting graduate theological education programs and community outreach initiatives.
• Collaborates with university Marketing to draft and edit written content, including newsletters, social media posts, and website updates, and reports highlighting CTC’s academic excellence and community transformation impacts.
• Coordinates digital postings and updates to social media and website(s).

Administrative Support

• Manages daily office operations, including filing, data entry, scheduling, and records maintenance.
• Tracks and records expenses, processes receipts, and handles purchasing tasks, ensuring accurate budget reporting for the Associate Director.
• Provides scheduling support and coordinates meetings, conference calls, and appointments for faculty and staff.
• Prepares and distributes communications, reports, and presentations.
• Assists with general administrative tasks as needed to support departmental initiatives.

Supports the Director and Associate Director

• Assists the Director, Associate Director, and team with projects aligned to the CTC’s mission and vision.
• Provides meeting support through note-taking, tracking follow-up items, and contributing input when appropriate.
• Offers creative ideas and practical suggestions to enhance organizational effectiveness in academic and community engagement.

EDUCATION:    

EXPERIENCE:

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
• Adaptable/Flexibility – Ability to change or adjust to change.
• Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
• Conflict Management – Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.
• Continuous Improvement – Implement or brainstorm ways to optimize a process.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Establishes Trust – Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.
• Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Results Orientation & Accountability – Takes accountability and identifies, executes and drives actions to consistently achieve desired results.
• Self-development – Grow one’s self-awareness, abilities, skills, and/or talent.

ADDITIONAL REQUIREMENTS:

• Ability to work non-routine hours during certain times of the year.
• Ability to sit for prolonged periods of time.
• Ability to lift/move objects up to 25 pounds.