Coordinator, Athletics Facilities and Operations

SUMMARY

Facilities and Event Coordination

• Assists with the maintenance and scheduling of all athletic and recreational spaces, ensuring that facilities are available and properly prepared for practices, games, events, and recreational activities.
• Schedules athletic and recreational space usage, balancing the needs of athletic teams, student organizations, and recreational users.
• Maintains clear, up-to-date rental policies, procedures, and rates for facility usage, ensuring proper communication of facility availability and policies to external groups and stakeholders.
• Recruits, trains, and schedules student workers, temporary staff, and volunteers to assist with facility operations, ensuring staff are well-prepared to assist with day-to-day tasks and event management.

Event Management and Game Day Facility Operations

• Provides a safe, clean, and welcoming environment for student-athletes, coaches, staff, and all visitors attending events or utilizing the facilities.
• Assists with game day operations, including managing setup, facility readiness, and logistics, ensuring all aspects run smoothly and meet event requirements.
• Coordinates staff for Game Days, ensuring all needs are met while adhering to guidelines and procedures.
• Collaborates with other campus departments, including facilities management and security, to address and resolve any issues related to facility usage, safety, and maintenance.
• Assists in the coordination and execution of special events, tournaments, and other large-scale activities, ensuring all logistical, technical, and staffing requirements are met.

Administrative Duties

• Creates and manages work orders to address maintenance needs, ensuring prompt resolution of any facility-related issues to maintain operational efficiency.
• Reconciles credit card purchases ensuring all receipts are obtained and documentation is submitted to the Athletics business office.
• Other duties as assigned.

NCAA and Sunshine State Conference (SSC) Regulations and Compliance

• Adheres to all budgetary guidelines, as well as University, Sunshine State Conference (SSC) and NCAA rules and regulations.
• Attends mandatory compliance and departmental meetings as scheduled.
• Ensures that facilities and operations adhere to budgetary guidelines, as well as University, Sunshine State Conference (SSC) and NCAA rules and regulations.

EDUCATION:

EXPERIENCE:

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
• Adaptable/Flexibility – Ability to change or adjust to change.
• Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Conflict Management – Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.
• Continuous Improvement – Implement or brainstorm ways to optimize a process.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Establishes Trust – Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.
• Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Results Orientation & Accountability – Takes accountability and identifies, executes and drives actions to consistently achieve desired results.
• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.

ADDITIONAL REQUIREMENTS:

• Ability to work non-routine hours during certain times of the year.
• Ability to sit for prolonged periods of time.
• Ability to traverse campus and stairs.
• Ability to lift/move objects up to 25 pounds.