Administrative Assistant to the Dean, School of Health Professions

SUMMARY

In support of the university’s mission and objectives, the Administrative Assistant to the Dean for the School of Health Professions provides administrative and operational support to advance the Dean’s academic and organizational priorities. This position ensures the smooth functioning of the Dean’s Office through effective coordination of resources, clear communication, and collaboration across academic and administrative areas.

Administrative Support 

• Manages and maintains the dean’s schedule and meeting logistics ensuring effective time management.

• Coordinates hiring tasks partnering with hiring managers in scheduling interviews and processing paperwork. 

• Prepares and submits academic materials, including course catalogs, schedule reports, and letters of intent. 

• Provides administrative support for special projects, events, and initiatives led by the Dean. 

• Serves as liaison between the School of Health Professions and university systems, offices, and external stakeholders. 

• Facilitates communication between students and the Dean, ensuring appropriate follow-up and resolution of concerns. 

• Drafts and edits correspondence for the Dean. 

Financial Support

• Assists in preparing financial reports and budget analysis. 

• Completes and reconciles purchasing statements.

• Tracks and processes travel expenses.

• Manages all departmental account activities.

Operations and Office Management

• Answers phones, greets visitors, and directs them to the appropriate person. 

• Maintains office supplies inventory and equipment maintenance for daily operations. 

• Liaises with Palm Beach Post officials regarding space needs. 

• Assists faculty with IT and troubleshooting office machine issues. 

• Coordinates events and projects for space usage by other departments. 

• Participates in interdepartmental faculty development events.

EDUCATION:

Post high school training required; Bachelor's degree preferred, or equivalent experience

EXPERIENCE:

3+ years of administrative support experience required; experience in an academic setting, preferred.

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.

• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.

• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.

• Adaptable/Flexibility – Ability to change or adjust to change.

• Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.

• Business & Financial/Budget Acumen – Demonstrates knowledge and understanding of financial concepts, accounting, marketing and organizational functions.

• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.

• Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.

• Results Orientation & Accountability – Takes accountability and identifies, executes and drives actions to consistently achieve desired results.

• Self-development – Grow one’s self-awareness, abilities, skills, and/or talent.

• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.

ADDITIONAL REQUIREMENTS:

• Ability to sit for prolonged periods of time.

• Ability to traverse campus and stairs.

• Ability to lift/move objects up to 25 pounds.