Administrative Assistant

Administrative Assistant
Location: Grand Rapids, MI (On-Site)

TGW Logistics Group is a leading global systems integrator of automated material handling solutions. We’re seeking an Administrative Assistant to support our Controls Department at our North American headquarters in Grand Rapids, Michigan. In this role, you’ll provide key administrative support to department leadership while organizing meetings, maintaining records, and planning internal events to ensure smooth departmental operations.

What You’ll Do

• Provide day-to-day administrative support to the Director of Controls Integration and departmental managers.
• Coordinate and schedule meetings, manage calendars, and arrange travel.
• Prepare, proofread, and distribute internal communications and documents.
• Maintain organized filing systems and manage departmental data entry and reporting.
• Prepare meeting agendas, take notes, and ensure follow-up on action items.
• Organize department-wide events and team-building activities.
• Support departmental projects by tracking deadlines and organizing materials.
• Lead the planning and execution of office events including training sessions, workshops, and celebrations.
• Perform additional duties as assigned.

What You’ll Bring

Education & Experience:

• High school diploma or equivalent, required.
• Minimum three years’ experience as an Administrative Assistant, required
• Experience in manufacturing, industrial, or material-handling environments, preferred.

Skills & Competencies:

• Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Exceptional organizational and multitasking abilities.
• Clear verbal and written communication skills.
• Experience coordinating travel and managing calendars is a plus.

What We Offer

We believe in supporting our team members with meaningful benefits that promote work-life balance and professional growth, including:

• 15 days of paid time off (PTO) to start, plus the ability to buy up to one (1) additional week.
• Fitness reimbursement of $250 to support gym membership or equipment.
• Education reimbursement to invest in your continued learning and development.
• Opportunities to grow your career.

Work Environment & Physical Requirements

• Ability to remain stationary at a desk for prolonged periods.
• Ability to move around the office and reach with hands and arms regularly.
• Frequent use of office equipment and electronic devices.
• Ability to lift and carry materials up to 20 lbs on occasion.
• Ability to communicate verbally and in writing throughout the workday.
• Ability to complete tasks in a standard office setting.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.