The Onix Group is a longstanding organization that currently manages and operates a diverse collection of commercial real estate, hotels, long-term care facilities, addiction treatment centers, and much more. The Onix Group is headquartered in Kennett Square, but continues to grow its collection of business ventures to include operations across the Mid-Atlantic Region with ample opportunities to learn and expand with the company. We are currently looking for an Administrative Assistant to join our team!
This position is Monday-Friday based out of the Corporate office in Kennett Square and does not have any remote hours.
Onix Group rewards it’s employees for their hard work and dedication to providing the best service possible, with a wide-range of benefits and perks to show we care.
BENEFITS AND PERKS WE OFFER
Benefits
- Competitive Salary
- Affordable Medical, Dental, and Vision Benefits for You & Your Family
- 401k Retirement With Company Match
- Company Paid Life Insurance
- Flexible Spending Accounts (FSA) & Health Reimbursement Accounts (HRA)
- Paid Time Off - Vacation, Personal, Sick Days & Paid Holidays
- Short-term Disability and Maternity Leave Options, Personal and Family Medical Leave
- Company provided Life and Long Term Disability Coverage
Employee Perks Program
- Tickets At Work for Discounted Entertainment Tickets!
- Tuition Reimbursement
- Employee Assistance Program
- Free Will/Estate Preparation Services
- Optional Legal & Identity Protection Services
The Administrative Assistant provides critical support to the organization’s compliance program while serving as a key administrative partner to the executive leadership team. This role is responsible for conducting monthly sanction screenings, overseeing physician credentialing activities, and managing medical record requests. In addition, the Administrative Assistant coordinates high-level meetings, maintains compliance documentation, and manages the organization’s SharePoint site to ensure content accuracy, accessibility, and version control. The position requires discretion, strong organizational skills, and the ability to manage special projects with professionalism and attention to detail.
Duties & Responsibilities
- Perform monthly OIG, SAM, and state sanction checks for employees, vendors, and contracted providers, documenting and reporting findings.
- Support physician and provider credentialing, including initial credentialing, re-credentialing, and monitoring for compliance with regulatory standards.
- Coordinate and process medical record requests, ensuring compliance with HIPAA and other applicable regulations.
- Maintain compliance tracking tools, reports, and documentation repositories.
- Provide administrative support to the executive team, including scheduling, correspondence, and preparation of reports.
- Coordinate logistics for Quarterly Operations Meetings, Compliance Committee Meetings, IT Steering Committee meetings, and other executive sessions.
- Prepare and distribute agendas, compile meeting materials, record minutes, and ensure follow-up on action items.
- Manage executive calendars, prioritize scheduling needs, and assist with confidential communications.
- Serve as the primary administrator for the organization’s SharePoint site, ensuring accurate, up-to-date content and proper organization.
- Manage version control, workflows, and accessibility settings for compliance-related documents.
- Develop and maintain Excel trackers, PowerPoint presentations, and reports to support compliance monitoring and other project initiatives.
- Assist with cross-departmental initiatives, providing structure, documentation, and project coordination support.
