Procurement Agent

***THIS IS A TEMPORARY POSITION COVERING A MATERNITY LEAVE FOR APPROXIMATELY 2+ MONTHS***

TITLE AND CLASSIFICATION:  Procurement Agent/ TEMPORARY

REPORTING LOCATION:  Rockville, MD/ Remote, US

REPORTS TO:    Purchasing Manager

PRIMARY OBJECTIVES: Support entire organization with purchasing supply of products/material for laboratory work, IT equipment and accessories, facility, HR and other personnel needs.

DUTIES AND RESPONSIBILITIES. 

• Places supply and service orders based on the various labs and/or departments needs/requests
• Identifies alternative purchasing options where back-order or other supply issues arise
• Monitors lab supplies requirements arising from minimum on-hand stock levels and places orders to ensure proper quantities maintained
• Ensures appropriate prior approvals for orders, including compliance with applicable internal controls
• Reviews purchase requisitions to ensure items requested are in line with approved vendors and best prices available; searches for comparable options for better prices where applicable and discusses options with purchase requestor(s)
• Assists in the evaluation of new suppliers for variables such as optimal pricing, bulk discounts, etc.
• Uses electronic ordering systems; acts as system administrator (backup) as needed
• Reviews invoices to verify accuracy including proper item(s) description(s), quantities, extended prices, and receipt of goods or services
• Provides invoice payment approval and proper general ledger codes to Accounts Payable team
• Researches and resolves errors or issues arising within the Purchasing function
• Prepares various accounting analyses as part of financial month-end close function

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to work effectively and productively in a team-oriented environment while maintaining a strong sense of accountability, integrity and confidentiality.
• Excellent organizational skills, strong attention to detail, ability to manage deadlines; must be able to multitask and adapt to a fast-changing environment
• Creative problem-solving skills and the ability to exercise sound and accurate judgment in making timely decisions
• Superior planning, organizational, computer, written, and verbal communication skills including exhibition of the utmost levels of professionalism
• Ability to observe safety and security procedures and relevant regulations and laws

EDUCATION AND EXPERIENCE

• AS required/BS degree preferred in business, accounting, pharmacology, or related field, or minimum of 2-3 years of related procurement and/or logistics experience
• Experience with ERP systems including hands on tasks related to purchasing, accounting, and vendor maintenance
• Extensive experience in MS Outlook platform

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Ability to lift and move packages weighing up to 30 pounds.
• Must be able to sit and use hands to finger, handle and feel.
• Must be able to sit for long periods of time using a computer in a typical office environment in a multi-level facility.
• Some activities require repetitive motion and reaching, pulling or pushing.
• In carrying out the duties of the job there will be frequent exposure to fumes and chemical hazards.

This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.  We celebrate diversity and are committed to creating an inclusive environment for all employees.