The role of the administrative clerk is responsible for performing various tasks to support the administrative department of the company.
Responsibilities:
- Maintain an organized filing system.
- Assist with daily office operations, including answering phones and greeting visitors.
- Coordinating office meetings.
- Maintain and manage various documents related to administrative functions.
- Monitor and order office supplies.
- Input and update information in databases and spreadsheets accurately and efficiently.
- Provide general administrative support.
- Responsibilities may vary depending on specific administrative and department needs.
Key Tasks:
- Maintain and distribute the daily stat spreadsheet.
- Promptly answer phones and connect callers to the appropriate person or department.
- Monitor visitors at the gate and ensure all visitors are signed in.
- Assist in the weekly time entry process by processing timecards for the office and field.
- Create a new job folder for project managers and the billing department.
- Run office errands, including trips to the bank and checking the post office box and outside mailbox.
- Process request for conference room reservations.
- Prepare company mailouts, packages, and faxes.
- Maintain supplies and ensure cleanliness of coffee stations in the downstairs kitchen and upstairs breakroom.
- Maintain and organize general office supplies.
- Complete end-of-day routine.
- Assist in creating field books for field operations.
- Assist the billing department with end-of-week filing.
- Maintain and update the utilization report.
