Accounts Payable Specialist Part Time

JOB SUMMARY:

Under the supervision of the Director of Finance, the Accounts Payable Specialist is responsible for paying invoices and recording cash receipts in accordance with Finance Department policies and procedures, as well as the Agency’s internal controls.

ESSENTIAL DUTIES

Adhere to the accounts payable monthly closing schedule.

Interact with vendors, stores, departments, employees, etc.

Review all invoices for appropriate documentation, accurate coding, and approval prior to payment.

Prioritize invoices according to cash discounts potential and payment terms.

Process monthly employee expense reports.

Reconcile monthly credit card statements.

Maintain SAP documentation for accounts payable and cash disbursements.

Run selected checks and manual checks, prepare checks for signature.

Reconcile vendor statements, research, and correct discrepancies.

Process new vendor setup forms.

Prepare and file year end 1099’s.

Record daily cash receipts.

To ensure the essential functions of the job duties regular attendance is required.

SECONDARY DUTIES

Provide administrative support to the Finance Department daily, including opening, sorting, and distributing mail.

Filing of source documents with check stubs, copies of billing invoices, etc.

Responsible for adhering to department safety practices.

Assist Sr. Accountant and Director of Finance with other duties as assigned.

Welcome visitors by greeting them, in person, or on the telephone and referring inquiries as needed.

MINIMUM REQUIREMENTS

Education Required:    High school graduate or accredited GED equivalent.

Experience Required:  Three years accounts payable experience.

JOB SPECIFICATIONS

Knowledge Required:  Basic knowledge of accounting and office practices. Good command of the English language, both spoken and written.

Equipment Used:         Desktop PC, copier/scanner, 10-key calculator, multi-line telephone system. 

             Software programs:  Office 365 to include Excel & Word and SAP.

SKILLS/APTITUDES/TEMPERAMENTS

Ability to accurately compile, analyze, and type statistical data.

Ability to interpret data and format into a logical format.

Ability to quickly grasp new concepts.

Excellent attention to detail required.

EMOTIONAL EFFORT

This position requires a very good ability to problem solve, prioritize multiple tasks and work well under pressure and deadlines.  As a support function of the agency, this position will interface with many levels of staff.  At times, heavy emotional effort will be involved to meet deadlines.

JOB SETTING

Thermostat controlled environmental conditions.  Occasional overtime.

PHYSICAL DEMANDS

Must be able to sit stationary for extended periods of time spending long periods of time performing computerized tasks on a computer.  Good dexterity in hands, wrists, fingers, and arms.

Duties and responsibilities may be added, deleted, or changed at any time at the discretion of the management, formally and informally, either orally or in writing.