Director of Auxiliary Programs

Summary of Responsibilities

Hackley School seeks a Director of Auxiliary Programs with an ideal start date on or before October 1, 2025. This is a twelve month, salaried, administrator position.

The Director of Auxiliary Programs is a strategic leader for Hackley’s non-academic offerings responsible for cultivating, growing, and managing key programs such as Hackley Summer, after school initiatives, facility rental opportunities, transportation needs, and more. Hackley prides itself on having a strong auxiliary program framework that is aligned with the School’s core values and mission. The approach is predicated on finding key strategic partners who best align with Hackley’s culture.  The Director is a key member of the School’s Operations Team, working collaboratively with colleagues in Dining Services, Buildings & Grounds, Information Technology, Finance and the Infirmary. The Director of Auxiliary Programs is the primary point of contact for Hackley families involved in our programming as well as other external constituents and will provide excellent customer service and represent the School at the highest levels.

Reporting Structure

As part of Hackley’s Operations Team, the Director of Auxiliary Programs reports to the Director of Operations and Campus Planning. The Director supervises Hackley Summer staff and summer faculty as well as those involved in other after school and auxiliary programming throughout the year.

Specific Responsibilities

Hackley Summer

• Manage, evaluate, and grow academic, enrichment, and sports camp offerings based on demand and institutional need.
• Recruit, ideate with, and manage summer faculty - both internal and external - to ensure broad programmatic offerings.
• Develop communications including the Hackley Summer brochure and dedicated website to effectively market the program.
• Prepare, monitor, and manage all aspects of the annual budget associated with Hackley Summer and other auxiliary programs.
• Establish and manage contracts with external partners and vendors that support Hackley Summer offerings.

Transportation

• Oversee all transportation needs of the School (excluding District provided busing). This includes third-party bus contracts from various regions.
• Communicate regularly with families about School provided transportation to identify riders and coordinate with vendors for bus sizing and routing.
• Collaborate with Athletics and academic Division Directors to identify and schedule transportation needs to support field trips, athletic competitions, and more.
• Assess, negotiate, and maintain contracts with third-party transportation providers to ensure the needs of the School are met on an annual basis.

After School Programs

• Work collaboratively with the Assistant Director of the Lower School and Assistant Director of the Middle School to ensure the success of after school and extended day offerings.
• Ensure that the experience of families across divisions is positive and consistent, finding ways to create efficiencies and leverage partnerships and technology.
• Grow other after-school offerings (ie: music lessons) by working with program leaders to identify opportunities and market offerings beyond Hackley.

Facility Rentals

• Collaborate with existing partners to identify needs, assess mission-appropriateness, and coordinate schedules for rentals including spaces within the Johnson Center for Health and Wellness, the athletic fields, and tennis courts.
• Working with others across campus, develop a philosophy for rental of spaces within the new Center for Creative Arts and Technology.
• Identify and cultivate partnerships for the rental of the new performance spaces, growing revenue and bringing external groups to campus, introducing them to Hackley.

Other

• Develop a business plan and identify the needs and opportunities in establishing a School Store on Hackley’s campus.
• Engage regularly with others in the industry to remain current with trends and offerings.
• Other duties as assigned.

Qualifications and Experience

• Bachelor's degree, required.  Masters degree preferred.
• Minimum of 5 years experience in auxiliary programs, after-school programming, or camp administration.
• Demonstrated experience in building and managing programs.
• Experience in evaluating programs and effectively implementing change.
• Demonstrated experience in successfully providing a high level of quality customer service.
• Aptitude for embracing technology resources and solutions, including proficiency with Microsoft and Google Suite platforms. Experience with Camp Brain preferred.
• First Aid/CPR/AED certified or willing to become certified upon employment.

Skills and Abilities

• Highly effective organizational, planning, and interpersonal skills
• Strong written and verbal communication skills with the ability to be a spokesperson for Hackley Summer and other programs and an ambassador for Hackley School
• Attention to detail and strong organizational, multi-tasking, and prioritizing skills
• Highly effective organizational, planning, and interpersonal skills
• Demonstrates discretion and good judgment along with a high level of integrity and ethical standards
• An interest in and commitment to fully engaging in the Hackley community

• Ability to maintain a professional and respectful relationship with all constituencies; willingness to listen, share ideas, think critically and grow professionally
• The ideal candidate embodies the school’s core values and models them for others

Salary and Benefits

The compensation range for this 12-month salaried administrator position is $115,000 - $135,000. Hackley School offers a comprehensive benefits package which includes a medical, dental and vision package; sick and vacation time; life insurance, AD&D and long-term disability insurance; flexible spending or health savings account; tuition remission; and the possibility of on campus housing.  This position is an on-campus position and Hackley does not offer a remote/hybrid work environment.

Interested candidates can complete an application by visiting Paycom via School’s website. Applicants must include a resume and cover letter.

About Hackley School

Hackley School is a nonsectarian coeducational K-12 independent school located in Tarrytown, NY. Hackley’s mission challenges its community to grow in character, scholarship, and accomplishment, to offer unreserved effort, and to learn from the varying perspectives and backgrounds in our community and the world.

Founded in 1899, Hackley enrolls approximately 860 students, including about 30 five-day boarding students in grades 9-12.  Students experience joy in the classroom and make life-long connections with each other and with our dedicated faculty, 40% of whom reside on campus. Robust extracurricular programming on our 285-acre campus creates unique opportunities for each student to learn and grow beyond the boundaries of the school day. Hackley graduates have the knowledge and confidence to pursue their passions and the drive to make a difference.

Hackley’s four core values are Enter Here to Be and Find a Friend, United We Help One Another, Character Above Intellect, and Go Forth and Spread Beauty and Light. 
 

Learn more about Hackley at www.hackleyschool.org.