HR & Administrative Coordinator

Lifelong is seeking a professional, friendly, and organized HR & Administrative Coordinator to join our team on-site at our new Georgetown Yards location. This dynamic role combines front-office administrative responsibilities with core human resources support. As the first point of contact for visitors and employees, you will help create a welcoming and positive environment while also playing an integral part in the day-to-day operations of our HR function.

The ideal candidate is an excellent communicator with strong attention to detail, thrives in a fast-paced environment, and can manage multiple tasks with professionalism and care. You’ll maintain our HRIS, assist with employee onboarding and communications, and support a wide range of administrative and people-related processes.

This is a great opportunity for someone looking to grow their HR experience while also playing a key role in ensuring smooth office operations. In this role, you'll have the chance to contribute to shaping our systems and practices across several areas. This is a regular, full-time, non-exempt, non-union position.

Essential Duties:

• Maintain and update the HRIS system, processing employee changes, new hires, separations, and compensation updates
• Support recruiting by posting job openings, drafting offer letters, and initiating onboarding tasks
• Respond to employee inquiries related to HR policies, procedures, benefits, timekeeping, and leaves of absence
• Maintain compliant and organized employee records, including I-9s, background checks, and E-Verify documentation
• Collaborate with HR and Finance on semi-monthly payroll preparation
• Assist with developing and improving HR processes, procedures, and documentation
• Provide general administrative support to HR and participate in special projects
• Serve as the first point of contact for visitors at Lifelong’s Georgetown Yards location; provide a welcoming experience and direct guests appropriately
• Order and manage office supplies; coordinate with Facilities for office maintenance, repairs, and cleanliness
• Handle general office communications including mail, emails, and phone calls
• Assist with meeting logistics and preparation of presentations, as requested
• Perform other duties as assigned

Required Skills/Abilities:

• Familiarity with HR best practices, employment laws, and regulatory compliance
• Experience maintaining HRIS and applicant tracking systems; knowledge of Paycom is a plus
• Proven ability to handle confidential information with discretion and professionalism
• Strong organizational and time management skills; able to manage multiple priorities and meet deadlines
• High attention to detail and accuracy in all aspects of work
• Proactive, self-motivated, and able to take initiative and assess issues independently
• Flexible and adaptable in a dynamic, fast-paced environment
• Strong verbal and written communication skills
• Positive attitude, strong work ethic, and ability to work under pressure
• Willingness to learn, grow, and receive feedback
• Proficiency with Microsoft Office Suite and other standard office software

Education and Experience:

• Bachelor’s degree, or combination of related education and work experience
• 2+ years of experience in HR required

Work Environment:

• This is a fully on-site position based at Lifelong’s Georgetown Yards location.
• This position requires prolonged periods of sitting at a desk and working on a computer.
• Must be able to occasionally lift up to 15 pounds (e.g., office supplies, packages).
• May require occasional use of a short step stool to access or store items.
• Standard office environment with frequent use of standard office equipment (computer, phone, printer, etc.).
• Any offer of employment is contingent upon passing a criminal background check. Some programs may require additional background checks or frequency.

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About Lifelong:

Lifelong is a community health organization committed to removing barriers to health with relentless compassion so that no one faces illness and injustice alone.

We lead with heart. Our respect for people drives our mission. For 40 years, Lifelong has fought health inequities so that everyone can have the opportunity to thrive. Our comprehensive services include food and nutrition, healthcare navigation, aging and disability support, and connection to housing and other vital resources.

We are looking for passionate, dedicated people to join our talented team and make real, meaningful changes in the daily lives of those living with chronic and life-threatening illnesses in their community. Lifelong offers exceptional benefits, including paid time off, medical and dental coverage in addition to a balanced work-life integration.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Lifelong, we are dedicated to building a diverse, equitable, inclusive and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

EEO Statement:

Lifelong is committed to creating an accessible, supportive environment and experience that recognizes diversity and cultural competence as integral components of what we do.

We are an Equal Employment Opportunity Employer and as such, we do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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DISCLAIMER: INTENT AND FUNCTION OF JOB DESCRIPTIONS

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are an integral part of a compensation system, effective performance review system, related promotion, transfer, layoff, etc. decisions.

All descriptions have been reviewed to illustrate the job functions and basic duties, in addition to peripheral tasks or that could generally be considered as other duties as assigned.

In no instance, however, should the duties, responsibilities and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, skills and abilities included have been determined to illustrate the minimal standards required to successfully perform the positions.