Purchasing Administrator

Position Description:

Provides assistance to the buyers for the aroma-chemical segment, ensuring goods are acquired in a timely manner. This is a high-energy position that must have diligent follow-through and communication skills.

Key Responsibilities:

Procurement Process Management:

Overseeing the entire purchasing cycle from creating, processing and tracking purchase orders, till orders are fully received at the designated warehouse location, ensuring accuracy and compliance with company policies.

Responsible for the request and tracking of samples pertaining to purchase orders or other projects and communicating with vendors on the receipt and status from QC Dept.

Financial Management:

Reviewing invoices, prioritizing and managing spend for payments to suppliers with the guidance of the buyers, ensuring timely payments.

Record Keeping:

Maintaining accurate records of purchasing orders and activities along with supplier information, keeping rolling balances on blanket purchase orders and coordinating release schedules. Monitor and request Regulatory Documents for raw materials.

Communication and Collaboration:

Working with various departments to understand their needs and communicating with suppliers.

Submit weekly follow up reports to all buyers for samples pending QC / Purchasing dispositions

Distribute monthly reports for Purchasing (open PO report)

Assist with Shortage report and send reminder to buyers as deemed necessary

Problem Solving:

Addressing discrepancies, resolving issues, and ensuring smooth delivery of goods.

Other tasks as deemed necessary by the Purchasing Team

Education & Experience:

Bachelor’s Degree in a Liberal Arts or Business major and a minimum of three years relevant sales administration experience in an order management environment OR.

Associate's degree in in a Liberal Arts or Business major and a minimum five years of relevant sales administration experience in an order management environment

Skills and/or Physical Requirements:

• Strong interpersonal skills and ability to communicate using both written and verbal communication with diverse work groups, including customers and internal Berje employees
• Team oriented, yet able to work independently.
• Positive and professional manner, strong focus on detail, accuracy and accountability.
• High degree of organization, prioritization, problem solving and initiative.
• Capable of meeting deadlines and adapting to rapidly shifting priorities
• Contributes to Key Account, Sales, and Customer Care success with initiative and idea generation
• Skilled in utilization of Excel and Outlook