Purchasing Agent - FIN115 - Mon-Fri 9AM-5PM

About WellLife Network: WellLife Network is a leading health and human services organization dedicated to supporting individuals and families across New York City and Long Island. Recognized as a 2023 top-rated nonprofit, WellLife Network empowers people to overcome life’s challenges and achieve greater independence, well-being, and inclusion. We offer a comprehensive suite of programs spanning mental health, developmental disabilities, substance abuse, housing, and employment support, all grounded in a commitment to compassionate, high-quality care. Central to our mission is an unwavering dedication to diversity, equity, inclusion, and belonging (DEIB) within our organization and in the communities we serve. As a trusted community partner, WellLife Network fosters a nurturing environment where everyone has the opportunity to thrive and realize their fullest potential.

Position Summary: Purchasing Agent will perform assignments for  the preparation of Purchase Orders for capital and non-capital items (Medical and Rehabilitation supplies and equipment, Household supplies, Maintenance supplies and equipment, Appliances and Furniture) for the processing of all General Services Requisitions; Receiving of all Purchase Orders in preparation for Accounts Payable; and the preparation of bids, correspondence, reports and other clerical duties as necessary.

1. Review purchase requisitions for correct approvals and accuracy.
2. Select proper vendor(s) for commodity or service requested with regard to quality, price reliability and       specifications.
3. Resolve outstanding Purchase Order issues to facilitate vendor payment.
4. Perform various inventory duties, as necessary, and required.
5. Work on special projects as required.
6. Perform data entry utilizing automated purchasing system.
7. Prepare reports I correspondence as necessary, utilizing Microsoft Word/Microsoft Excel.
8. Establish and maintain a good vendor relations.
9. Review invoices for accuracy.
10. Create, maintain and update records and files.
11. Perform other related tasks as assigned.
12. Oversee vendor base for core commodities purchased by individual agent and to improve list of qualified vendors (Find new vendors when necessary).