Accounts Payable Associate

Purpose
Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Essential Duties & Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
•    Match purchase orders to invoices and enter invoices into computer
•    Reconcile processed work by verifying entries and comparing system reports to balances
•    Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
•    Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
•    Pay employees by receiving and verifying expense reports for advances, preparing checks
•    Maintain accounting ledgers by verifying and posting account transactions
•    Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
•    Report sales taxes by calculating requirements on paid invoices
•    Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
•    Protect organization’s value by keeping information confidential
•    Other duties as assigned

Qualifications
Education and/or Experience
•    High School Diploma or GED; Associates Degree or equivalent from a two-year college or technical school preferred with one year to three years related experience

Competencies
•    Communication: Effectively communicate to internal and external business partners by sharing expertise to encourage accomplishment of shared business goals.  
•    Teamwork and Collaboration: Actively support and collaborate with peers and team members to contribute to overall company success. 
•    Knowledge: Display knowledge of department, applicable products, services and business objectives. Demonstrate a continuous learning mindset through continued professional and personal development. 
•    Accountability: Follow through with tasks and responsibilities in an appropriate and timely manner. 
•    Work Quality: Produces results, meets goals, and provides services that meets or exceeds EHOB’s standards. 
•    Adaptability: Readily and effectively adapts way of working, thinking and acting in response to changing workplace conditions, targets or goals. 
•    Strategic Thinking: Demonstrate ability to understand a situation or obstacle from all perspectives.
•    EHOB Ambassador: Reflect EHOB’s mission, vision and values. 

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, sit, possess hand eye coordination, manipulate various items, speak, or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be exposed to moving mechanical parts; risk of electrical shock; risk of radiation and vibration. The noise level in the work environment is usually moderate. 

EHOB does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status or military service.