This position is responsible for performing daily functions within the accounting department inclusive of those directly engaged in cross-collaboration with teams outside of accounting and finance. In addition, this role serves as a fully cross-trained back-up for transactional accounts receivable and accounts payable duties. This role does not have any direct supervisory duties but collaboration on tasks within the team is required.
• Responsible for performing various accounting tasks including but not limited to:
o Lead expense reporting, compliance, and communication including operating within Certify to complete approvals, reporting and transactions. Perform the reconciliation between the Certify platform and AMEX transactions and record general ledger activity as required.
o Liaise with HR on discrepancies or questions related to policy and communicate internally on feedback related to the expense report process.
o Calculates Motus transactions and requests payment.
o Verify Contract and Admin Fee transactions.
o Serves as the central accounting representative with intercompany entities to record, review, and track intercompany A/R and A/P. Coordinate payment schedules.
o Set up new AP vendors by collecting the appropriate paperwork, checking authenticity of banking information and creating new vendor IDs within ERP (Traverse).
o Key sample report, group claims and other transactions to assist supervisor’s and management’s reporting requests.
o Assist in distributor-related reconciliations and reporting requirements
• Assist with soft close each month including transactions related to:
o AP and PO reconciliations
o Inventory-related investigations
o Calculate and inputs monthly promo reclass
o Assist in AP and AR duties as needed
o Perform certain account reconciliations to support month end close
• Provide support for the annual audit by gathering documentation, preparing walkthroughs, and assisting with auditor inquiries.
• Crosstrain and act as a backup to AP and AR on all duties. Role does not have day-to-day responsibility but will be able to serve as a back-up for periods of heavier workload / transaction volume or to cover team outages.
• Engage in critical and confidential aspects of accounting. Be a source of knowledge on Traverse (ERP) for Finance related items
• Ensure compliance with the financial procedures of the organization and the law.
• Works with confidential data, which, if disclosed, might have significant internal effect or minor external effect.
• Other duties as assigned
