Arch Retrieval / AR Clerk

Responsible for processing all documents through the archival software system and indexes documents for retrieval. Processes daily invoices – HFC, Aunt Kittys.

Archival Retrieval:​​​​​​​​​​​​​​

• Receives batches of documents and checks them for proper index requirements
• If documents are not properly indexed, communicate discrepancies to the appropriate department for correction.
• Scans all documents from Accounts Payable, Bickel’s, Traffic and Sales Service through the Paper Stream system into the Docuware storage system. Some documents will need filed or returned to associates, and others are disposed.
• Processes daily invoices (Hanover Foods, Aunt Kitty’s). Distributes and posts the daily numbers through the AS400 system. Scans into Docuware.
• Ensure document quality is acceptable when processing documents through the scanner.
• Accurately indexes documents to allow retrieval by system users.
• Follows disposal procedures for documents after scanning has been completed
• Provides training for retrieval users on an as needed basis.
• Files completed A/P checks into the A/P file.
• Enters miscellaneous checks (typed), miscellaneous A/R invoices, and CDFs into the archival system.

Accounts Receivable

• Invoices Hanover Foods, Aunt Kitty’s.
• Updates and sets up A/R and Customer numbers as requested through the Customer Set Up Form and Management system.
• Sets up and assigns AR and Customer numbers for new accounts through the AS400 system as requested from Sales Service or Management.

• Basic computer skills and Windows based applications experience ·
• Good communication skills – both verbal and written ·
• Good organizational skills
• The ability to attend work predictably and regularly and to be punctual.
• The ability to read and understand documents, drawings, and instructions (whether presented in written, oral, diagram or schedule form).
• The ability to work with mathematical concepts and to apply concepts to practical situations.
• The ability to work cooperatively with others.
• The ability to deal politely and professionally with customers and coworkers.
• The ability to perform several tasks at once.
• The ability to follow directions or instruction.
• The ability to use a computer to communicate, create, and access information.
• The ability to lift and move ___ pounds.
• The ability to sit/stand/bend/stretch, etc.
• The ability to use hands to finger, handle, or feel and reach with the hands and arms.