The pay range for part time Production Coordinator: $24.44 - $29.94/hour
SUMMARY
The Production Coordinator acts as the Production division liaison for events at San Diego Theatres’ venues, enabling scheduled events and activities be conducted in a safe, efficient, and professional manner.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- First, it is a commitment to the culture and purpose of CREATE MOMENTS THAT MATTER for all employees, guests, and clients.
- Acts as an example of the BRAVO service strategy to all in the division, always holding themselves and others accountable to these elements.
- Maintain a clear understanding of San Diego Theatres (SDT) and Production division policies and procedures.
- Assist in the maintenance of administrative, safety, and equipment maintenance logs.
- Assist in the maintenance of inventory of in-house theatrical equipment.
- Act as the SDT back of house representative during an event and provide oversight of stage operations and the IATSE (International Alliance of Theatrical Stage Employees) Crew. Event related duties also include interacting with tour personnel, and all San Diego Theatres Event Staff to coordinate and manage the event.
- Submit accurate and timely submission of production-related event expenses to clients for equipment, outside services, and SDT personnel in the Venue Arc Settlement module.
- Act as liaison with outside contractors or other service providers as needed for production requirements.
- Familiarize touring crews with SDT Safety Protocols, location of electrical hook-ups, FOH positions, audio hookups, dressing room layout, as necessary.
- Partner with and effectively work with all SDT staff as needed to coordinate events to ensure maximum contributions to a high performing team.
- Conduct safety audits as directed by the Production Manager.
- Assists in preparing purchasing information needed for materials and equipment.
- Assists in supervising contractors providing the repair, placement, and maintenance of theatrical equipment, materials and supplies as needed for the facility's operation.
- Act as the Event Advance point of contact, when requested.
- Maintain division’s digital organization as directed by the Production Manager.
- Assists with preparation of proposed budgets, when requested.
- Assist in carrying out policies, procedures and guidelines and promptly advise the Production Manager of conflicts or inappropriate actions.
- Other duties as assigned.
REQUIREMENTS
- Strong interpersonal skills, with the ability to resolve difficult and sensitive situations diplomatically and tactfully.
- Possess exceptional ethics, honesty, integrity, complete respect for confidentiality and appropriate communication.
- Ability to handle client contact with the utmost professionalism.
- Strong knowledge of the elements of a production and the operation of theatrical facility and equipment.
- Ability to comprehend the fiscal and staffing requirements for the Production Division.
- Ability and expectation to work irregular hours, nights, weekends, holidays, and long hours, as necessary.
- Ability to read, interpret and create documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to draft reports, correspondence, and other business-related documents.
- Proficiency in the Microsoft Suite of tools. Office365, Microsoft Teams and SharePoint skills a plus.
- Ability to use Auto CAD a plus.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentages.
- Ability to understand instructions furnished in written, oral, or diagram form.
- Ability to solve multiple problems involving varying situations in a fast-paced environment.
EDUCATION and/or EXPERIENCE
- Bachelor's degree (BA) from four-year college or university; coupled with a minimum of 3 years hands-on experience in for-rent venue(s) working with touring companies, community productions, and similar events. A combination of education and experience is required for this position.
- Experience in the oversight of contracted and/or organized labor a plus.
LANGUAGE SKILLS
- Ability to communicate concisely in the English language. Bilingual (all languages) a plus.
- Ability to speak effectively in front of groups.
- Ability to read and interpret documents.
SUPERVISORY RESPONSIBILITIES
Provides oversight for IATSE Local 122 represented stage personal assigned to events to maintain the interests of San Diego Theatres. Carries out oversight responsibilities in accordance with the organization's policies and applicable laws.
CERTIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
When performing the duties of this position, the employee is regularly required to:
- The employee must be able to speak and hear with or without a hearing assistance device.
- Modulate voice for effective communication
- Climb steps repeatedly
- Descend/ascend ramps and inclines/declines
- Stand for extended periods of time.
- Work in a fast-paced, busy environment with environmental conditions such as noise, heights, dark/dim/absence of lighting.
- Use hands to press, finger, handle and feel tools or objects, reach with hands and arms, talk, and hear.
- Ability to bend, stretch, reach, and kneel.
- Ability to lift, hold, and move 25lbs.
- Must be able to open theater doors repeatedly throughout shift.
- Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This position operates in a mixed office and working stage environment.
- Occasional exposure to fumes or airborne particles
- Moderate to loud noise level during certain events. Ear/hearing protection will be provided if necessary.
- Work area is frequently dark, with frequent exposure to bright theatrical lighting
IN-HOUSE TRAINING REQUIREMENTS
Critical: Sexual Harassment Awareness (Manager), BRAVO Orientation, AED/CPR
Normal: Assisted Listening Device Training, Back of House Situational Awareness Training, Trained Crowd Manager
