Purchasing Specialist (NJ)

This position report to the Director of Fleet  and is responsible for ensuring the following:

Responsibilities:

Duties/Responsibilities:

• Researching and identifying prospective suppliers.
• Liaising with internal Directors, Managers, Finance and maintaining strong supplier relations.
• Evaluating products and suppliers according to key programmatic and operating criteria.
• Preparing proposals, requesting quotes, and negotiating purchase terms and conditions.
• Preparing and issuing purchase orders and agreements.
• Monitoring supplier performance and resolving issues and concerns.
• Inspecting and evaluating the quality of purchased items and resolving shortcomings.
• Acquiring third party vendors to assist with facility repairs as needed
• Oversee food inventory management, including monitoring stock levels, placing orders, and ensuring timely delivery of supplies.
• Provide support to the fleet team by coordinating payment assistance, securing vendor quotes, and ensuring timely processing of related documentation.
• Coordinate with township representatives to ensure compliance with local regulations, proactively avoid violations, and resolve any infractions.
• Manage the setup and coordination of utilities (e.g., water, gas, electric, internet) for new and existing programs and facilities.
• Coordinate and process purchase orders and service requests to support program and administrative needs.
• Analyzing industry and demand trends and supporting senior management with the development and implementation of sourcing strategies.
• Preparing reports and maintaining accurate inventory and procurement records.
• Complying with company policies, procedures, and regulatory standards.
• Performs other related duties as required.

• Excellent communication, interpersonal, and negotiation skills.
• Strong analytical thinking and problem-solving skills.
• Proficiency in Microsoft Office and with business application software, purchasing, and resource planning systems.
• Team player with strong organizational skills.
• Ability to prepare and adhere to a budget and to monitor and reduce expenses.

Education and Experience:

• High school diploma/GED required.
• 2+ years of experience as a purchasing specialist or in a similar role.
• Bachelor's degree in business administration, supply chain management, or a similar field preferred.
• Good working knowledge of purchasing strategies.
• Valid unrestricted NJ driver’s license and the ability to travel.

Working Conditions: Mental Demands/Physical Demands/Environmental Factors:

Ability to think clearly in stressful situations, a high stress tolerance required, and works with frequent interruptions.  Prolonged and irregular hours may be required.

EIHAB Human Services is an equal opportunity employer.  All applications are considered for all positions without regard to age, race, color, national origin, religion, sex, marital or veteran, status, medical condition, or disability, or any other legally protected reason.