Office Assistant

Office Assistant - Registrar Office
Charleston Southern University

Position Overview:

The Office of the Registrar at Charleston Southern University seeks a motivated and detail-oriented Part-Time Office Assistant to support day-to-day operations. Rooted in Christian values, our office is committed to serving students, faculty, staff, and alumni with integrity, professionalism, and care. This role involves administrative tasks, customer service, and assisting with the efficient functioning of the office. The ideal candidate will embody Christian principles, be organized, professional, and capable of handling multiple responsibilities in a fast-paced environment.

Key Responsibilities:

Responsibilities vary by role and may include, but are not limited to:

• Provide front-line customer service to students, faculty, staff, and alumni via phone, email, and in-person inquiries, reflecting the university's commitment to Christian hospitality.
• Assist with processing student records, including transcript requests, enrollment verifications, and other documentation, ensuring accuracy and adherence to institutional policies and FERPA guidelines.
• Maintain accurate and organized files, both electronic and physical, in alignment with university standards.
• Support event coordination for Registrar-related activities, such as commencement, with attention to detail and a spirit of service.
• Assist with data entry, report generation, and updating student records in the institution's database system.
• Distribute and collect forms, ensuring completeness and proper routing for processing.
• Perform general office duties, including photocopying, scanning, filing, and managing office supplies.
• Collaborate with team members to uphold the mission and goals of Charleston Southern University.
• Other duties as assigned.

Qualifications

Required

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Attention to detail and a commitment to maintaining confidentiality.
• A personal commitment to Christian faith and the mission of Charleston Southern University.

Preferred

• Previous experience in a higher education or administrative setting.
• Familiarity with Jenzabar or similar databases.
• Knowledge of FERPA regulations.

Compensation

$15.00 per hour.

Charleston Southern University is an Equal Opportunity Employer.

This job description outlines the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

As a Christian university affiliated with the South Carolina Baptist Convention, Charleston Southern University integrates faith into all aspects of academic and campus life. The ideal candidate will align with our mission to promote academic excellence in a Christ-centered environment.