HR & Admin Generalist

Job Summary:

Chesapeake Spice is a spice and seasoning manufacturer with a West Coast facility recently built to mirror operations headquartered in Maryland. Now a fully established plant in Reno, NV, significant growth is anticipated.  This opportunity is designed to allow an entry level candidate time to learn the operations and establish skills that will be required with the growth, and has limitless potential.  This role requires basic HR knowledge with strong administrative experience and will provide an opportunity for career growth within.  This split function position requires onsite presence 7am – 4pm, Monday – Friday, with duties in supporting 30+ plant & office employees in human resources, leading training coordination, and providing administrative support for Operations, Account Services, Scheduling, and general office duties. 

Responsibilities:

• Split function focusing on Admin in the morning and HR in the afternoon; Will provide back-up support to the office during absences. 
• Provide support in all areas of Human Resources, including but not limited to, payroll, benefits recruitment, compliance, policies & procedures, employee relations, training, and communications.
• Provide sales & administrative support to Account Services, speaking to customers, taking and tracking orders, logistics coordination, data entry utilizing proprietary system and the resolution of account issues and grievances. 
• Support scheduling department with administration, creating & printing labels, and batching.
• Lead training efforts, coordinate and conduct regulatory training for all CSC locations.
• Maintain safety compliance, conduct walkthroughs, provide reports, follow up, and manage employee training and refreshers.
• Provide administrative office support to Operations, answering calls, greeting visitors, directing guests, and general office duties. 
• Act as liaison for employee questions and concerns relating to all aspects of employment,  responds timely to inquiries, handles grievances, and maintains related documentation.
• Coordinate daily with headquarters, attend regular virtual meetings.
• Maintain physical and electronic personnel files, work within HRIS daily.
• Manage all employee related documents, upload into systems, and maintain confidentiality.
• Manage employee uniforms, to include order, tracking, and reconciling with outside vendor.
• Assist in performing benefits administration, communications & open enrollment
• Lead recruitment efforts for Reno location, work daily in Application Tracking System managing candidates, update requisitions, conduct and coordinate interviews.
• Make employment offers, coordinate pre-hire process, schedule background and drug screens.   
• Coordinate and conduct new hire orientations and on-boarding.
• File first reports of injury and assist in managing worker’s compensation claims.
• Manage and maintain documentation for compliance with FMLA, ADA, EEOC, DOL, DLLR and other state and federal regulations.
• Maintain bulletin boards, required posters, flyers, and employee communications for compliance with applicable laws.   
• Assist in planning and coordinating employee events.
• Compile various reports from database; Assist in gathering information for routine audits; Use Excel to manipulate and format as needed.
• General administration- filing, creating forms & documents, copying, etc.
• Other duties as assigned.

• Bachelor’s Degree in related field highly preferred
• 3 years’ administrative experience required
• 1+ year HR experience, Generalist highly preferred
• PHR preferred; aPHR, SHRM cert, or HR related courses helpful
• 1+ year experience using HRIS or related database required; Paycom highly preferred
• Experience coordinating and conducting training; Training development preferred
• Time keeping and Payroll processing experience preferred
• Recruitment experience required; Application Tracking System preferred;  Paycom a plus
• Experience working in manufacturing industry preferred, food manufacturing a plus
• Experience in benefits administration highly preferred
• Advanced computer skills, including data entry, data processing, communication tools, and payroll and/or human resources software required
• Must be highly proficient in Excel
• Familiar with state, federal, and local employment laws
• Excellent verbal and written communication skills
• Ability to communicate with all levels of employees and customers
• Problem-solving skills and resourceful thinking
• Strong empathy and interpersonal skills
• Attention to detail and analytically driven with excellent organizational skills
• Team player, ability to lead groups
• Ability to sit and work at a computer keyboard for extended periods of time
• Ability to lift up to 25 pounds occasionally
• Hold, grasp, or turn with the use of hands
• Touch, pickup, and pinch with the use of fingers
• Kneel, stoop or bend downwards and forward
• Express or exchange ideas by means of spoken word.  Convey detailed instructions to others
• Able to hear, understand and distinguish speech and/or other sounds such as machinery alarms
• Near and far visual acuity required
• Work in an environment that is noisy, dusty and may contain spices with high heat intensity
• Must be able to read and write English, bilingual a plus