Summary: This position supports the Organization in the following manner:
The Accounting Specialist will be responsible for the entire accounts payable processing cycle including invoices, expense reimbursements, corporate cards, creating and tracking purchase requisitions and responding to employee and vendor questions.
- Classify, compute, and record numerical data to keep financial records up-to-date,
complete, and accurate
- Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records
- Verify documentation and record, order and reconcile inventory
Reports to: Chief Financial Officer
Supervises: N/A
Dress Requirement: Business casual in accordance with Heart of Ohio Family Health Centers dress code policy
Work Schedule: This is a full-time position consisting of up to 40 hours per week during the standard business hours of Monday to Friday. Times are subject to change due to business necessity
Salary Range: $17.25 to 24.00 per hour
Non-Exempt
Job Duties: These are considered essential to the successful performance of this position:
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- Code and record bank and lockbox deposits
- Assist with maintaining Accounts Receivable ledger
- Review electronic and physical invoices for correct vendor information and coding before importing into accounting software.
- Review expense reports, CME reimbursements, and credit cards for accurate coding and to ensure they are within company policy.
- Review all invoices and expense reports for appropriate documentation and approval prior to payment.
- Assist with weekly Check/ACH payment runs for AP disbursements.
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- Research and resolve issues for statement and non-approved invoices.
- Answer all employee and vendor inquires.
- Support month-end close
- Inventory and purchasing for multiple sites
- Processing all non-payroll related tax documentation accurately and timely
- Assist in year-end accounts payable and compliance reporting
- Create and run reports as requested
- Adhere to all the Organization's policies and procedures, especially the hazardous, health and safety procedures
- Multi-task and work under time constraints
- Other duties as assigned (non-essential) including backing up other departmental positions as necessary to provide depth and continuity
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