About our company:
Springboard Hospitality is a premier third-party hotel management company with a 30+ year history transforming lifestyle hotels, from the islands of Hawaii to the tip of Florida.
Springboard team members are a diverse mix of independent innovators, savvy storytellers, adventure-seekers, tech entrepreneurs, free-thinkers and community leaders making waves across one of the most diverse portfolios in the industry.
At every level, the Springboard team is dedicated to going Above & Beyond to deliver hotels that transform people, properties & communities. From memorable moments at the front desk, to thoughtful room touches, to inspired onsite programming, the Springboard team is committed to empowering the traveler’s journey—inviting them to experience the frequency of each hotel’s locale, pushing authentic human connection, exploration, and discovery, while also driving revenue.
Springboard values intentional culture, and whole-heartedly believes in nurturing, training, and empowering the careers of the hospitality leaders of today and tomorrow, encouraging them to travel and explore, through Springboard’s award-winning portfolio. From work life balance to career development, Springboard values and invests in the greater team, reflected in zero corporate turnover during the pandemic, well positioned for continued growth through the future.
Springboard Hospitality maintains corporate offices in Los Angeles and Honolulu, while also supporting a modern work remote culture for select positions. https://www.springboardhospitality.com/
Primary mission:
To support the Controller in accounting functions and oversee the daily reconciliation of the daily deposits, prepare all A/P-A/R functions, labor reports and general cashier. Recommends and implements procedural/process changes; maintains the daily accounting functions and makes decisions based on OLS and governmental guidelines/regulations.
SCOPE OF WORK + TEAM
- Reports to Area Controller
- Supports special events team for the West Hollywood collection Controller with financial reports and other accounting records.
- Assists with special projects as needed.
RESPONSIBILITIES
- Supervise and monitor Night Audit Staff.
- Conduct weekly meeting with Night Auditors to ensure line of communication with graveyard staff.
- Have the ability to train and perform night audit functions.
- Conduct monthly safety meeting with night audit staff to ensure compliance with OLS safety program.
- Have the ability to cover night audit shifts when necessary (i.e., sick days, vacation days, and terminations)
- Schedule and maintain copy of weekly schedules for Night Audit Staff.
- Monitor time clock for Wage & Hour violations, missed punches and excessive overtime for Night Audit Staff. Approve missed punches and update/approve worked hours in time clock daily. Approve all sick and vacation time for Night Audit staff.
- Monitor performance, conduct 90 day and annual associate appraisals for Night Audit staff.
- Respond to all guest/client requests within 24 hours.
- Participate in month end inventories (i.e., food and beverage).
- Have the ability to perform payroll functions (i.e., update missed punches, transmit payroll).
- Prepare monthly tax returns.
- Organize and store all accounting files monthly (i.e., night audit packages). Maintains records of routine accounting transactions.
- Open and distribute all incoming mail to appropriate departments.
- Participate in month end closing process by assisting Controller with photo copies of requested invoices and preparing financial package due to the owners. Tasks include preparation of financial and operating reports including trial balances, adjustments and closing entries. Assists in analysis and interpretation of accounting records for use by managements
- Verifies and posts transactions to journals, ledger and other records; prepares statements, invoices and vouchers. May handle balancing and reconciliations.
- Participate as an acting member in the Quality Assurance Committee.
- Promote and enforce OLS hotel/associate management policies and procedures.
- Perform other duties and responsibilities as required
OTHER DUTIES AND RESPONSIBILITIES: GENERAL CASHIER
- Provide all daily hotel cash.
- Maintain over/short worksheet and distribute to all Manager daily.
- Monitor and support OLS cash handling and accounting procedures.
- Prepare and maintain records and reports (i.e., General Cashier, Cash Management, Over/Short.
- Perform other duties and responsibilities as required.
OTHER DUTIES AND RESPONSIBILITIES: ACCOUNTS RECEIVABLES
- Process all billing requests.
- Maintain check log for all deposited checks.
- Audit all direct billed invoices for rate discrepancies and items not approved for billing.
- Notify and copy Director of Operations on all direct bill discrepancies.
- Prepare billing and invoices daily.
- Copy and attach payment to paid invoices. Also stamp and date with stamp.
- Maintain billing, invoice and tracking files.
- Maintain collection log on all receivable accounts.
- Make collection calls on past due accounts weekly.
- Perform other duties and responsibilities as required.
OTHER DUTIES AND RESPONSIBILITIES: ACCOUNTS PAYABLE
- Use Accounting Information System to access information and to ensure accuracy of invoices, payments, and coding of expenses for company. Researches and resolves all accounts payable problems.
- Prepare and process accounts payable invoices and payments ensuring that payment is timely and accurate.
- Ensure that files are up-to-date and accurate and that approvals are obtained for expenditures from appropriate parties.
- Ensure accurate input, proper expense accounting, and prompt payment and filing of paperwork
- Work with all departments of the Company to identify and capture vendor discounts when available.
- Work with vendors to resolve disputes and ensure that services are not interrupted.
- Research expense variances as part of monthly close cycle.
- Ensure that all accounts payable monthly closing activities are performed accurately and on time.
- Proactively identify opportunities and makes recommendations for improving processes to create efficiencies and the accurate reporting of information.
- Assist in the development in Accounts Payable policies and procedures and provide on-going support and maintenance of policies and procedures.
- Process employee expense reports and payments in a timely manner. Ensure appropriate and accurate supporting documentation is received for each expense report.
- Review aged AP Trail balance on a weekly/daily basis to ensure that payments are made promptly.
- Perform other duties and responsibilities as required
