Fixed Assets and Inventory Control Manager

Function: The Fixed Assets and Inventory Control Manager is responsible for overseeing the tracking, management, and accounting of the Community Food Bank’s fixed assets and inventory. This role ensures accurate recording, depreciation, and compliance of asset-related transactions, as well as effective management and control of inventory. This role will collaborate with Finance, Procurement, Operations, and other departments to maintain up-to-date asset and inventory records, improve processes, and ensure accurate financial reporting. 

Duties and Responsibilities:

• Maintains and updates the fixed asset register, including asset acquisition, depreciation, right of use and disposal.
• Ensures proper accounting of asset transactions, including calculating depreciation and adjustments. 
• Administers fixed asset management and inventory control policies to ensure adherence to Generally Accepted Accounting Principles (GAAP). 
• Provides regular asset reporting and collaborating on budgeting and forecasting.
• Leads the implementation of asset management systems and recommends process improvements.
• Reconciles receiving and distribution receipts with the Warehouse Management System (WMS) to avoid shrinkage, properly value inventory, and maintain audit readiness. 
• Manages escalations arising from the physical inventory-to-WMS reconciliation and offers corrective actions to support strengthened internal controls.
• Assists with audits related to fixed assets and inventory.
• Evaluates weekly cycle counts, Inventory Transaction Reports (ITRs), and adjustment reports to identify process inefficiencies and works with the Associate Director of Ops to create training(s) to support inventory management best practices.
• Provides regular reports on fixed asset status, depreciation schedules, and inventory levels.
• Assists in budgeting and forecasting related to capital expenditures and inventory requirements.
• Provides training to staff on fixed asset management and inventory control procedures, as needed.
• Performs other duties as assigned.

Knowledge, Skills and Abilities:

• In-depth understanding of fixed asset management and accounting principles.
• Knowledge of accounting software and fixed asset management systems.
• Knowledge of internal and external audit procedures.
• Skills in asset valuation and depreciation methods.
• Proven ability to develop and implement process improvements.
• Strong team management and leadership skills.
• Analytical and able to set and measure goals and results.
• Ability to effectively communicate with employees, volunteers, donors, and businesses.
• Strong time and management skills, long range planning and ability to 'see' roadblocks in advance.
• Ability to work without a high-level of direction.
• Strong written and verbal communication skills.
• Demonstrated interest in learning and professional growth and doing the same for others.
• Ability to work with people from diverse economic, social, and political backgrounds.

Minimum Qualifications:

• Four (4) years of experience in asset management and inventory control.
• Bachelor’s degree in Accounting, Finance, Business Administration or a related field.
• Two (2) years of staff management and supervisory experience.
• Intermediate proficiency in Microsoft Office Applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, etc.).
• For company insurance purposes, at least 21 years of age; possess a current Arizona Driver’s License with a safe driving record.

Equivalent combination of education and experience may be considered if applicable and must be directly related to the functions and body of knowledge required to successfully perform the job.

Preferred Qualifications:

• CPA, CMA, or other relevant certifications.
• Proficiency in asset tracking systems and software.
• Experience working or volunteering at a nonprofit and/or food bank.
• Bilingual in English and Spanish.

Physical Requirements:

• Light Work – ability to exert 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. 

Expectations:

CFB is committed to providing employees with an environment in which the Core Values of Respect, Integrity, Accountability, Collaboration, Excellence, Innovation, and Social Justice are supported and encouraged.

CFB works diligently to maintain a culture of fairness, responsibility, trustworthiness and teamwork to advance our mission: We change lives in the communities we serve by feeding the hungry today and building a healthy, hunger-free tomorrow.

The CFB is a drug and tobacco free work environment.

CFB is committed to having a workforce that reflects diversity at all levels and is an equal opportunity employer. Qualified applicants are considered for employment, and employees are treated during employment without regard to race, color, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other characteristic protected under applicable law.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.