Vessel Inspection/Audit Coordinator

LISCR, LLC - At the Liberian Registry, we know that the people behind the flag drive our success. We’re a global team of maritime professionals and technical experts, united by our commitment to exceptional client service, continuous innovation, and a collaborative work culture. As the world’s largest ship registry, we support clients across every ocean, and every department plays a vital role in that mission.

Position:

We're seeking a Vessel Inspection/Audit Coordinator to join our team. This role reports to the Assistant Manager, Audit & Inspections.

NOTE: This position is based in the Dulles, Virginia Headquarters Office and is not a remote position.

General Description:
Coordinates all aspects of audits and inspections between clients and auditors and, as time is available and as directed, assists other management level personnel.

Essential Duties and Responsibilities:

• Coordinate and arrange audits and inspections between auditor and company as per Scheduling Inspection/Audit procedures;
• Monitor all correspondence and ensure timely reply to requests and or questions regarding the scheduling of vessel inspection and audits;
• Prepare and distribute checklists and forms relating to Inspections and Audits;
• Review and approve inspector and auditor invoices;
• Assist in preparing invoices;
• Send weekly and monthly information emails to inspectors/auditors in accordance with procedures;
• Prepare and send certificates (e.g. ISSC and SMC) for Auditors before an audit;
• Send last inspection/audit report to inspector who is scheduled to conduct the inspection or audit;
• Maintain computer records using relevant software to create and maintain databases and spread sheets regarding Inspections and Audits;
• Notify DPA and/or CSOs and clients when inspections are due or overdue in accordance with “Scheduling inspection/Audit” procedures;
• Print and prepare audit reports;
• Establish and maintain inspector records in accordance with relevant procedures;
• Update website with auditor information; and
• Miscellaneous duties and projects as requested by supervisor and executive level staff.

Experience, Education and Certification

• Some college education required; College degree preferred
• Minimum one year of Administration experience. Additional formal secretarial and clerical training preferred
• Maritime experience preferred

Knowledge, Skills and Abilities

• Proficient knowledge of Microsoft Office application and use of general office equipment
• Ability to organize and prioritize work and meet deadlines
• Well developed interpersonal and communication skills
• Ability to work in a team environment
• Speak and understand English
• Strong skills in English grammar and composition
• Able to lift approximately 15 – 20 lbs.

Why You’ll Love Working Here

We believe great work is powered by great people, and we take care of ours. Benefits include:

• 401(k) plan
• Medical, Dental, Vision (free employee plans available) from the date of hire; partial paid dependent coverage
• Life and AD&D Insurance – 100% company paid
• Short-Term Disability – 100% company paid
• Long-Term Disability – 100% company paid
• Aflac, additional life insurance, pet and legal insurance
• Generous paid time off
• Weekly, Monthly, Quarterly, and Annual Employee Engagement events

Equal Opportunity Statement

LISCR, LLC is proud to be an Equal Opportunity Employer. LISCR, LLC is an E-Verify employer. As such, we will verify work authorization through that platform.