Admissions Counselor, Transfer and Online Recruitment

                        Admissions Counselor, Transfer and Online Recruitment

JOB L OCATION:

___ Fully Remote

___ Hybrid (Some remote work some on campus work)

_x__ On Campus

Position Summary

Spalding University is seeking an energetic and mission-driven Admissions Counselor focused on transfer, adult, and online student recruitment. This position plays a key role in expanding access and enrollment by actively engaging with prospective students, community colleges, adult learners returning to college, and workforce partners. The counselor will support the university’s enrollment goals by building relationships, delivering a seamless admissions experience, and guiding students from inquiry through enrollment.

This is an outreach-heavy, student-centered role ideal for someone who thrives in a fast-paced environment and is passionate about helping nontraditional students continue or return to college through flexible, personalized pathways.

Key Responsibilities

Recruitment & Outreach

• Manage a recruitment territory focused on transfer, adult, and online learners, with a strong emphasis on personalized outreach and relationship-building.
• Conduct high-volume outreach (calls, emails, texts, virtual and in-person meetings) to connect with prospective students at every stage of the enrollment journey.
• Represent Spalding at college fairs, community college visits, corporate/workforce education events, and community-based partner meetings.
• Plan and lead recruitment activities such as transfer info sessions, adult learner nights, online program webinars, and onsite admissions days.
• Build and sustain strong relationships with community colleges, employers, and local organizations that support nontraditional learners.

Admissions Operations

• Review transfer student applications and transcripts using a holistic and timely process.
• Track and manage students through the admissions funnel using Slate CRM, with consistent follow-up to drive engagement and conversions.
• Collaborate with the Transfer Credit Evaluation team and academic departments to streamline the credit transfer process and support student planning.
• Maintain up-to-date records and communication history in Slate to support accurate reporting and forecasting.
• Participate in university-wide recruitment events including open houses, orientation, and yield activities.

• Bachelor’s degree preferred.
• 1–3 years of admissions, recruitment, outreach, or customer service experience, preferably in higher education.
• Strong interpersonal, communication, and public speaking skills; ability to engage with adult and nontraditional audiences.
• Proven ability to manage multiple priorities, meet enrollment goals, and adapt quickly to shifting needs.
• Experience with CRM systems (Slate preferred) and Microsoft Office Suite preferred.
• Must be comfortable traveling locally and regionally for recruitment events and partner engagement.

Collaboration & Culture

• Daily collaboration with the Director of Admissions and Admissions Team members.
• Regular partnership with academic program leaders, student success teams, financial aid, and marketing.

CONTACT

All applications are made through the Paycom Applicant Tracking System.

ABOUT SPALDING UNIVERSITY:

Spalding University offers a comprehensive package including medical, dental, vision, Spalding matching contribution up to 5% to your 403b/Roth retirement plan, generous Paid Time Off program, Parental Leave, paid holidays, paid life insurance and long-term disability, paid time for volunteering, and more.

Situated in the heart of downtown Louisville, Kentucky’s largest city, Spalding University combines a rich social justice history and a commitment to community service as we attract students who desire a high-quality education in a very personalized setting. An engaged faculty serves nearly 2,000 students at the bachelors’, master’s and doctoral levels, providing real-world learning in liberal and professional studies.

Faculty, staff and students are united by the institutional mission: Spalding University is a diverse community of learners dedicated to meeting the needs of the times in the tradition of the Sisters of Charity of Nazareth through quality undergraduate and graduate liberal and professional studies, grounded in spiritual values, with an emphasis on service and the promotion of peace and justice.

With a focus on service and leadership, Spalding offers all students a mission-driven connection to community and comprehensive learning resources while striking a distinctive balance serving the educational needs of both the traditional student and the working student. In addition, our unique 8-week class delivery format affords students scheduling flexibility amidst other life responsibilities.

Spalding aspires to become the first choice for students of compassion and service.  Celebrated for a rigorous yet nurturing environment, emulated for interdisciplinary collaborations, and acclaimed for contributions to the community. 

Spalding University is an Equal Employment Opportunity employer. The University complies with all federal, state and local equal employment opportunity laws. It is the University’s policy not to discriminate against any individual or group of individuals and to provide equal employment opportunity to all qualified persons regardless of race, color, national origin, age, disability, religion, sex, pregnancy, sexual orientation, gender identity, marital status, military status, veteran status or other protected status. All job offers are contingent upon successful completion of a criminal background check.