Junior Accountant

Buffalo Hearing & Speech is currently seeking an full-time Junior Accountant in our Finance department. This is a hybrid remote position where time can be spent both in the Buffalo office and at home working 8am - 4pm once training has been completed. Applicants must reside in Western New York in order to come into the office as needed. 

Job Summary: Supports the Controller and Staff Accountants in carrying out the responsibilities of the Finance Department. Assists in payroll processing, compiling, coordinating, inputting, reconciling and maintaining payroll records, general ledger, accounts payable, and financial data for accurate and overall system integrity of the BHSC Financial System. Work involves detailed duties in the requisitioning and purchase of supplies and equipment and payroll processing. Work is performed under the general supervision of the Controller and requires the use of independent judgment and initiative in the preparation and review of bi-weekly company payroll, specifications, the receipt of bids or quotations, and the checking of bills, invoices and foods against specifications. Performance of these duties requires knowledge of both payroll processing and purchasing policy and procedures.  

Purchasing Essential Functions:  

• Receive, examine and process requisitions. 

• Prepare bid specifications, purchase orders, and other necessary documents related to the purchase of supplies, materials and equipment. 

• Locate source of supply and place orders with appropriate bidder(s). 

• Compare costs and evaluate the quality of suitability of supplies, materials and equipment.  

• Interview and correspond with vendors to keep informed of new products and market condition trends. 

• Maintain records on purchase price information on both open market and contract purchases and revise these as conditions change; obtain quotations on open market purchases. 

• Analyze purchasing trends to determine if an agency contract or statewide contract would be beneficial. 

Payroll Processing Essential Functions:  

• Maintain payroll operations by following policies and procedures, report needed changes to Controller. 

• Process bi-weekly payroll and ensure compliance with state, federal, and external audit requirements, regulations and requirements. 

• Respond to inquiries sent through email or payroll system from employees and supervisors regarding timesheet questions, discrepancies, and other payroll issues.  Facilitate training on use of payroll system to staff when necessary. 

• Manage payroll information and keep proper records for collecting calculating and entering data including reports, back-up for requested adjustments and expense reimbursements.  

• Coordinate with Human Resources department on compliance matters and ensure employee profiles are up to date. 

• Maintain payroll liability reconciliation and record payroll related cash flow items. 

• Resolve payroll discrepancies by collecting and analyzing information. 

• Draft relevant weekly, monthly, quarterly, and year-end reports. 

• Record payroll expenses in general ledger 

• Provide requested payroll records during annual CPA agency audit. 

• Perform any other delegated duties by Controller that arise during normal business operations. 

Skills:  

•Ability to communicate effectively verbally and in writing. 

• Ability to build strong professional relationships.  

• Appropriate computer experience – Microsoft Office, Paycom Payroll Software, and General Ledger related software.  

• Knowledge of Accounting, federal and state Payroll regulations and DOL requirements  

• Exhibit sound judgment, work independently and maintain a high level of confidentiality.  

• Knowledgeable about internal controls. 

Education: Bachelor’s Degree in Finance or other agency related field. 

Experience: 3-5 years  

Physical Requirements: 

• Actions may include but are not limited to frequent sitting, standing, bending, kneeling, squatting, reaching, printing, and when appropriate, floor sitting. 

• Vision, speech, tactical and hearing senses needed to perform job requirements.