Elementary Admissions Associate

Purpose:  Convent & Stuart Hall is seeking a full-time enthusiastic, organized, and detail-oriented Elementary Admissions Associate to join our team.
This individual will support the admissions process for prospective families applying to our Elementary School (typically grades K–8), ensuring a welcoming and engaging experience from inquiry to enrollment.

This K-12 independent school community is under the direction of the President.Convent Elementary School serves girls K-8, Stuart Hall for Boys serves boys, Convent High School serves 9-12 girls and Stuart Hall High School 9-12 boys.

The ideal candidate will enjoy engaging with Pre-K through Grade 8 students and their parents; have exemplary organizational and communications skills; and show resourcefulness, creativity, flexibility, resilience and good humor.
The candidate will support a detail oriented admissions program with a team of professionals who must plan, adapt and execute a highly personalized experience for prospective families. Other responsibilities include the management of application materials; ensuring on-time and thorough processing in our management system; supporting the design and implementation of our admissions events; and providing support for families through their application process- all while maintaining a high level of professionalism and the utmost confidentiality. 

Specific Duties and Areas of Expertise Include:
Admissions Process & Family Engagement
●    Serve as a point of contact for primarily prospective elementary families; respond to phone, email, and in-person inquiries in a timely and professional manner.
●    Coordinate the application process including scheduling tours, interviews, assessments, and follow-up communications.
●    Organize and participate in admissions events such as open houses, campus tours, information sessions, and other related events.
●    Maintain accurate applicant records in the admissions database (Blackbaud).
●    Guide families through the admissions timeline and support them in completing application requirements.

Collaboration & Communication
●    Collaborate closely with the Director of Admissions & Academic Guidance, the elementary admissions team, faculty, and school leadership to ensure an effective and mission-aligned evaluation of applicants.
●    Communicate clearly and empathetically with internal stakeholders and prospective families to promote an inclusive and welcoming school culture.
●    Prepare highly confidential applicant files for review and assist in coordinating admissions committee meetings 

Marketing & Outreach
●    Must be well versed in the school’s mission, and its distinctive culture and curriculum. 
●    Assist with the creation and distribution of marketing materials tailored to prospective elementary families.
●    Support all admission events at the school.
●    Support the tracking and analyzing of admissions data to support strategic planning and improve recruitment and retention.

Administrative Support
●    Maintain confidentiality of student records and sensitive information.
●    Provide general administrative support to the Admissions Office, including calendar management, event logistics, and document preparation.
●    Support other admissions-related projects as assigned by the Director.
●    Support overall school needs when needs arise.

Qualifications:

• Bachelor’s degree preferred.
• 1–3 years of experience in admissions, education, organizational event planning, or related fields (preferably in a school).
• Strong interpersonal and communication skills, both written and verbal.
• High level of organization, attention to detail, and ability to manage multiple tasks simultaneously.
• Warm, welcoming demeanor with a deep appreciation for working with families of diverse structures and backgrounds.
• Ability to master software systems
• Availability to work early mornings, evenings and weekends for events.

Preferred Qualities:

• Passion for education and belief in our schools mission
• Familiarity with the independent or private school landscape.
• Bilingual or multilingual abilities are a plus.
• Perform other duties as assigned by, and in support of, Director of Admissions & Academic Guidance.

The candidate will possess the following:  

• The ability to connect with students from all backgrounds to develop healthy and supportive relationships. 
• Strong interpersonal, organizational, and written and verbal communication skills.
• The ability to collaborate easily and openly with others while also being self-directed.
• Excellent judgment and responsiveness.
• The ability to maintain confidentiality.
• Possess an innovative, growth mindset.

Physical Requirements 

• Regularly lifting or carrying 1-20 lbs. 

• Regular pushing/pulling/bending/stooping/kneeling 

• Regularly climbing stairs** 

• Regularly sitting or standing 4-8 hours 

• Requires physical presence, work to be performed on campus**

• Requires the ability to tolerate and work in a loud and active environment

• Ability to work some evenings and weekends**

** Denotes essential functions of the position

*Salary commensurate with educational qualifications and teaching experience.

Benefits

• The school is committed to providing competitive salaries in addition to a rich benefits package for eligible employees including:
• Medical, dental and vision
• Paid holiday and sick days
• Life Insurance, LTD and AD&D
• Retirement plan with matching contributions
• Free lunch during the school year
• Flexible spending plans for medical, dependent care and commuting expenses.  

EEO Policy

Convent & Stuart Hall is an equal opportunity employer that does not and will not discriminate against applicants or employees on the basis of gender, race, religion, age, sexual orientation, physical/mental disability or veteran status or any other consideration protected by federal, state or local laws.