HR Benefits and Compliance Coordinator

POSITION TITLE:            HR Benefits and Compliance Coordinator

FLSA STATUS:               Non-Exempt

EFFECTIVE DATE:          August 2024

Hybrid, Part-Time Position. Approximately 25 hours a week.

Typical Schedule is 11:00 am to 5:00 pm, Monday thru Thursday, in the office on Wednesdays and Thursdays; remote work will be Mondays and Tuesdays.

Preferred Hiring Range: $25.89 to $30.45

Full Range: $25.89 to $35.02

Note: The full pay range is included in this posting to provide transparency and to reflect the potential for future compensation growth within the organization.  New hires are placed within the preferred hiring range, based on their qualifications, experience, and alignment with the internal equity of existing staff members.  Exceptions are considered only in rare cases where a candidate possesses highly specialized skills or expertise that are difficult to find in the market and are directly aligned with the position description.

POSITION SUMMARY

The HR Benefits and Compliance Coordinator provides support across all HR functions, with a primary focus on workers’ compensation coordination, benefits administration, and compliance. This position helps ensure the smooth flow of information, documents, data, and responses within the department and across the organization.

They also support the department by handling a variety of administrative tasks, such as drafting correspondence, preparing presentations, conducting research, entering information into systems, scheduling meetings, and helping at company events.

ESSENTIAL FUNCTIONS

• Manages workers’ compensation claims including intake, follow-up, and coordination with third-party administrators.

• Coordinates and supports the administration of employee benefit programs including enrollments, terminations, billing, and employee communications.

• Conducts small group training on workers’ compensation processes and employee benefits.

• Performs regular audits of I-9 forms to ensure compliance with federal requirements and prepares for potential audits.

• Responds to staff inquiries related to HR, particularly regarding workers’ compensation and benefits, with clear and timely communication. 

• Assists employees with accessing and understanding company resources.

• Conducts reviews of system data and documents to meet the business needs of the department.

• Assists in planning and organizing company events, training sessions, and team-building activities and helps manage event logistics.

• Runs reports to support HR functions and assist the team with data-driven tasks.

• Provides support and backup across all HR functions, including onboarding, employee relations, payroll, and offboarding.

KNOWLEDGE, SKILLS & ABILITIES

Knowledge of:

• Advanced writing, grammar, and verbal communication to ensure clarity and effectiveness in all communications.

• Confidential information management and the importance of maintaining discretion.

• Microsoft Office programs including Word, Excel, and PowerPoint.

Skill Level:

• Strong initiative and the ability to manage multiple projects simultaneously with robust follow-through.

• Superior organizational skills to effectively handle various tasks and responsibilities.

• Strong diplomatic acumen for managing diverse interactions.

• High level of attention to detail and accuracy in task execution.

Ability to:

• Work efficiently in a fast-paced team environment, adapting to changing priorities, and collaborating with multiple people on projects at one time.

• Prioritize and organize tasks and information quickly and efficiently, capable of multitasking.

• Anticipate next steps and proactively take the lead to keep projects moving.

EDUCATION &  EXPERIENCE REQUIREMENTS

A combination of education and related experience may substitute for education requirements.

• Associate degree and

• Minimum of three years of experience in a Human Resources role with demonstrated expertise in benefits administration and a solid working knowledge of workers’ compensation programs.

• Advanced Excel skills and experience with HR Information Systems (HRIS) preferred.

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed primarily in an office environment under pressure and requires the ability to quickly adjust to changing priorities and demands.

• While performing the duties of this job, the employee is frequently required to sit and use a keyboard.

• Lift up to ten pounds