Human Resource Coordinator

POSITION SUMMARY:

The HR Coordinator plays a key role in supporting the Human Resources function across all areas of the employee lifecycle. This position is responsible for ensuring smooth HR operations through administrative support, compliance tracking, onboarding, and employee engagement initiatives.

DUTIES AND RESPONSIBILITIES (essential functions of the position): 

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

• Provide day-to-day administrative support to the HR team, including maintaining employee files, HRIS data entry, and generating reports.
• Support the recruitment process by scheduling interviews, posting jobs, coordinating assessments, and assisting with candidate communications.
• Coordinate new hire onboarding and orientation, ensuring smooth transitions and compliance with required documentation.
• Assist with employee relations by responding to general HR inquiries and escalating issues as appropriate.
• Maintain compliance with company policies, employment laws, and reporting requirements (EEO, I-9, FMLA, etc.).
• Support HR initiatives related to performance management, training, and employee engagement.
• Serve as backup to payroll processing, ensuring accurate and timely preparation of payroll in accordance with company policies and federal/state regulations.
• Assist in gathering and verifying payroll-related data, such as hours worked, overtime, time-off requests, and benefit deductions.
• Maintain confidentiality and accuracy of all payroll and employee compensation information.
• Partner with the Finance and HR Manager to resolve payroll discrepancies when needed.
• Coordinate employee recognition events and support company culture initiatives.
• Assist with audits, reporting, and special HR projects as assigned.
• Provide excellent internal customer service to employees and managers.

ESSENTIAL EDUCATION, SKILLS, EXPERIENCE, AND QUALIFICATIONS: 

• Knowledge of HRIS software systems
• 1–3 years of HR or payroll-related experience.
• Knowledge of payroll systems and HRIS platforms (ADP, Paycom, Paylocity, or similar) preferred.
• Strong organizational skills with attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

NONESSENTIAL SKILLS, EXPERIENCE, AND QUALIFICATIONS (not necessary but preferred):

• Epicor ERP experience
• Associate’s Degree in Human Resources or business administration.
• Bilingual

PHYSICAL DEMANDS AND WORK CONDITIONS:

The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to work in a manufacturing environment.
• Eyesight and hearing must be correctable to a standard level.
• Regularly required to sit for extended periods; frequently required to stand, walk and use business equipment daily such as P.C., copier, fax, telephone, etc.; occasionally required to reach overhead, bend, and lift objects of up to 40 lbs.