HR/Office Assistant - Executive

The HR & Administrative Assistant will serve as the first point of contact in a high-traffic administrative office, supporting both the C-Suite and the Human Resources Department. This position provides clerical and office support while also assisting HR with key functions, with a primary focus on employee onboarding. The role requires professionalism, organization, and strong communication skills. Candidates with prior HR experience or post-secondary education in business, human resources, or a related field are strongly preferred.

Essential Functions:

HR Support

• Communicate thoroughly with applicants and new hires during the pre-employment process.

• Assist with the onboarding process by preparing new hire packets, collecting required I9 documentation, and assisting with completing end-of-day onboarding tasks for new hires.

• Ensure all pre-hire and internal transfer requirements are complete and uploaded in the HRIS system, including drug screenings, background checks, proof of education, position/program-specific compliance items, etc.,

  • Items will be marked completed and accurately documented on the HR tracking sheet.

• Organize employee photos for HRIS/IT systems.

• Will arrange pickup times and employee signatures for ID badges.

• Update and maintain employee personnel files and electronic HR records along with any reports and/or data entry.

• Assist HR with arranging Employee Appreciation Month activities, including awards and giveaways, and track distribution by collecting employee signatures on tracking sheets.

Administrative & Office Support

• Perform clerical duties including typing, filing, managing correspondence, and maintaining electronic organization of files.

• Answer and route phone calls; take messages as needed.

• Greet and escort guests, vendors, and interviewees throughout Rivervalley Center. 

  • Will require signatures and tracking for Vendor ID badges.

• Assist the Purchasing Specialist with receiving and delivering supplies/equipment when needed.

• Receive and track Monthly Preventative Maintenance Reports for facilities.

• Assist with scheduling and tracking Safety Drills and reports.

• Provide courteous, professional service while maintaining a positive and respectful manner with all clients, staff, coworkers, and visitors.

• Perform other duties as assigned.

Education and Experience: 

• High School Diploma or GED required. Some college coursework or a degree in Business, Human Resources, or a related field preferred.

• At least 1 year of office or administrative experience required; HR support experience strongly preferred.

• Knowledge of general office practices and HR processes helpful.

• Strong organizational skills, attention to detail, and the ability to manage multiple tasks.

• Demonstrated professionalism, confidentiality, and positive interpersonal skills.