RFP Writer - Fully Remote in the US

Job Summary

The RFP Writer plays a key role in driving WorkCare’s growth by managing and producing high-quality, compliant, and persuasive responses to Requests for Proposal (RFPs), Requests for Information (RFIs), and related sales documentation. This position collaborates closely with Sales, Marketing, Product, and Operations teams to ensure proposals accurately represent WorkCare’s capabilities, align with client needs, and reflect our brand voice and business objectives. 

Essential Duties and Responsibilities

• Lead the full RFP response process from intake to submission, including review, content development, editing, formatting, and delivery. 
• Interpret and analyze client requirements to ensure complete, compliant, and competitive responses. 
• Collaborate with subject matter experts across departments to gather and refine technical, operational, and clinical information. 
• Maintain and continuously update a centralized content library for standard RFP responses, company boilerplate, and supporting documentation. 
• Ensure consistency of tone, messaging, and compliance with brand and style guidelines. 
• Track and report on RFP activity, win rates, and key insights to improve proposal quality and efficiency. 
• Support related business development initiatives, such as customized sales decks, proposal templates, and capability statements. 
• Identify opportunities to improve the RFP process and support automation, content management, and quality control efforts. 

Education and Experience

• Bachelor’s degree in Communications, English, Marketing, Business, or related field.
• 3+ years of experience writing and managing RFPs or complex proposals, preferably in healthcare, occupational health, or B2B services.
• Strong writing, editing, and organizational skills with exceptional attention to detail.
• Ability to translate technical and clinical information into clear, persuasive business language.
• Proven ability to manage multiple projects and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and experience with proposal management tools (e.g., Proposify, Loopio, or similar).
• Preferred:
• Familiarity with occupational health, employee wellness, or related healthcare service lines.
• Experience working with Salesforce or other CRM systems.
• Understanding of federal, state, and corporate procurement processes.
• Key Attributes for Success
• Strategic thinker who can distill complex information into clear, concise responses.
• Self-starter with strong ownership and accountability.
• Excellent collaborator and communicator across departments.
• Comfortable working under pressure with tight deadlines.

Skills and Competencies

• Demonstrated work and practical experience in proposal development processes.  
• Detail-oriented, strong time management skills,
• Outstanding written/oral communication and persuasive writing skills with attention to detail and accuracy.
• Capacity to concurrently manage multiple projects with tight deadlines.
• Ability to influence and ensure people of all levels meet required deadlines.
• Thinks expansively by combining ideas in unique ways or making connections between disparate ideas.
• A curiosity for product knowledge and to be perceived as a Subject Matter Expert (SME) in current and new product offerings.
• Demonstrates analytical thinking, such as: Gather and relate information from different sources to draw logical conclusions.
• Ability to identify, clarify and communicate the exact nature of internal/external customer’s problem or request and make solution recommendations.
• Notice discrepancies and inconsistencies in available information and brings it to light.
• Supports other outputs include business-related writing projects assigned by the Director, Marketing and Communications
• Proactively or by request, performs additional duties and assumes additional responsibilities for the optimum operation of WorkCare.
• Willing to work extended hours as needed

Computer Skills

• Proficient in SharePoint, Microsoft Office Suite including Microsoft Teams, Adobe Acrobat.

Physical Demands

• Requires sitting for long periods of time, working at a desk.
• Some bending and stretching could be required.
• Working under stress and use of computer/phone required.
• Manual dexterity required for use of computer keyboard.
• Occasionally may be required to stand, walk, stoop, kneel and/or crouch.
• May occasionally lift and/or move up to 15 pounds.

Work Environment

• Work Environment must be free from background noise and distraction, noise level is acceptable, temperature is controlled. At home set up must meet all Company IT, privacy and safety requirements.

This position has a salary range of $65,000 - $85,000 annually. Final compensation offered will be determined by factors such as job-related knowledge, skills, experience, and qualifications. 

Benefits for this position include paid time off; medical, dental, vision, and critical illness insurance; HSA, HRA, and FSA; life and disability insurance; EAP; 401K; legal and identity theft coverage; pet insurance and more. 

The preceding statements describe the general job responsibilities and individual’s qualifications inherent to this position. These are not intended to be construed as exhaustive lists. To perform this job successfully, the individual must be able to perform each essential function satisfactorily, accurately, and safely. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of their jobs. This job description may be reevaluated and/or modified at any time without notice.

Every qualified individual has the same opportunity for recruitment, hire, training, transfer, promotion, compensation, benefits, employee activities, and general treatment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other classification protected by applicable local, state, or federal law.