Finance Director

POSITION SUMMARY

The Finance Director is responsible for the overall operations of Sacramento Natural Foods Co-op Finance  department. This position will manage the personnel and processes of the department to ensure consistency in general management practices, adherence to labor guidelines, and administration of policies and procedures. The position will be responsible for financial operations and accounting functions; short to long-term financial planning, maintaining liability and D&O insurance, banking relations, preparation of financials, department expenses, productivity, cleanliness, vendor relations and general functionality. The Finance Director works closely with the General Manager and members of the Strategic Leadership Team, to develop and implement strategic goals to uphold and honor the values of Sacramento Natural Foods Co-op and the cooperative identity.

REPORTS TO               General Manager

SUPERVISES                Finance Manager 

FLSA STATUS              Exempt

ESSENTIAL DUTIES AND RESPONSIBILITIES

Uphold all Co-op policies, procedures and expectations.

Department Operations

• Ensures the Finance Team operates effectively, efficiently and guarantees performance standards are met.
• Develops, implements, and evaluates procedures and makes adjustments as needed, which includes financial policies and control measures, cash flow monitoring, forecasting and reporting procedures, general ledger maintenance and other financial oversight and functions.
• Oversees short and long-term financial planning processes including but not limited to: preparation and presentation of the annual operating and capital budgets, analysis of financial impacts of long-term planning and project pro formas.
• Develops, implements and maintains accounting and administrative policies and procedures for a range of activities including financial accounting and reporting, cash accountability and other areas.
• Oversees annual insurance renewal process and ensures appropriate coverage is maintained at all times.
• Oversees ongoing banking relationships for maximum efficiency.
• Oversees preparation of monthly, quarterly and year-to-date financials, analyzes and reports to Management other appropriate personnel.
• Develops cash flow forecasting and maintains a long term cash forecast. manages cash flow controls and reporting
• Oversees the external audit, reviews and analyzes results and recommends for approval the audited financial statements.
• Prepares and presents financial sections of the annual report.
• Deals with suppliers concerning terms of payment, credits, discounts, and any contract negotiations.
• Monitors co-op investments for risk and return.  
• Oversees bank reconciliation and ensures payroll is executed according to standards and best practices.
•  Conducts proformas, forecasting and management of real estate investments.

Managerial Duties

• Establishes clear expectations for direct reports with a means to hold each other accountable to ensure expectations are met and offers support to meet expectations.
• Interviews and hires employees according to Co-op procedures.
• Establishes procedures to ensure proper administration of department programs.
• Conducts regular performance evaluations and creates training and development opportunities that enhance the employee’s abilities and builds upon their skills, knowledge and abilities
• Supervises work performance and conduct of personnel and upholds Sacramento Natural Foods Coop’s performance management practices of offering progressive corrective action and staff recognition as needed and in accordance with Co-op policies, procedures, labor and legal guidelines.
• Facilitates regular team and/or department meetings.
• Models behaviors that support the values of Sacramento Natural Foods Co-op, through supportive and participatory leadership qualities, promoting cooperative team building and motivating staff to achieve goals.

Safety and Security

• Ensures that all department personnel learn and use safe practices per Sacramento Natural Foods Co-op’s Accident Prevention Program and addresses safety and security concerns promptly.
• Supports the Co-op’s security and safety protocols and establishes strong departmental control measures.
• Maintains equipment in working order; researches and recommends equipment repair and replacement options as needed.

Other Duties

• Models supportive and participatory leadership qualities to promote team building.
• Attends meetings and events as needed.
• Maintain working knowledge of the work duties of direct reports.
• Write and present financial narratives for both internal and external audiences.
• Supports the values of the cooperative principles in their daily work.
• Assumes other responsibilities and special initiatives, performs other duties as assigned by the General Manager.
• Keep General Manager informed of any problems and/or suggestions.     

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Essential Skills and Experience

• 5+ years experience working at the senior management level in a finance department.
• Proficiency in all aspects of corporate accounting and all pertinent rules, regulations, and local, state, and federal laws including GAAP, SEC, and Sarbanes-Oxley.
• MBA, CMA, CPA or related degree or comparable experience.
• Strong analytical skills.
• Demonstrated superior oral and written communication ability and able to work with diverse communities.
• Experience in long-range planning, and developing budget lines.
• Solid understanding of business cycles
• Excellent attention to detail and ability to follow written and verbal instructions.
• Ability to prioritize projects and tasks to meet the needs of the Co-op.
• Ability to work productively and independently with little to no supervision.
• Proficient in MS Office Suite (Word, Excel, Outlook) and GL software.
• Proven ability to set and achieve department and organizational goals.
• Desire to determine, foster and develop the best qualities and contributions of department personnel.

Desired Skills and Experience

• Knowledge and/or experience in natural foods and/or cooperative models.
• Familiarity with labor relations and union contracts.
• Experience handling real estate investments.
• IT knowledge or experience.
• Public Speaking experience.

ESSENTIAL MENTAL REQUIREMENTS

To perform the job successfully, an individual should demonstrate the following competencies:

Problem Solving

• Identify and resolve problems in a timely manner.

Customer Service

• Manage difficult or emotional customer situations.
• Communicate respectfully at all times.
• Respond promptly to customer needs.
• Respond to requests for service and assistance.

Managing People

• Make self available to staff.
• Delegate and direct duties and assignments tactfully and effectively.
• Develop staff’s skills and encourage growth.
• Train and coach employees.
• Continually work to improve supervisory skills.

Adaptability

• Adapt to changes in the work environment.
• Manage competing demands.
• Deal with frequent change, delays, and unexpected events.

Attendance and Punctuality

• Consistently report to work and arrive on time.
• Ensure work responsibilities are covered when absent.
• Arrive at meetings and appointments on time.

Dependability

• Respond to management direction.
• Commit to meeting department goals and expectations.
• Complete tasks on time.

Quality

• Demonstrate accuracy and thoroughness.
• Look for ways to improve and promote quality.
• Apply feedback to improve performance.
• Monitor own work to ensure quality.

Quantity

• Work quickly and accurately with a sense of urgency.
• Meet productivity standards.
• Strive to increase productivity.

Safety and Security

• Use equipment and materials properly.
• Protect the safety of self, co-workers, and Co-op customers at all times.
• Report any potentially harmful equipment or situations to immediate supervisor without delay.
• Report safety-related accidents and incidents immediately to a manager.
• Follow all safety policies and procedures.
• Operate equipment properly and in a safe manner that will not lead to injury of self or others.

ESSENTIAL PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequent Physical Demands

• Sit and review information on a computer screen for extended periods of time.
• Use hands to type, grasp, handle or feel.
• Reach with hands and arms.
• Walk, climb, balance, and stoop.
• Lift and move up to 15 pounds.
• Talk and hear.

Occasional Physical Demands

• Lift and move up to 30 pounds.

Specific Vision Ability

• Close vision, distance vision, peripheral vision, and depth perception.

Availability

• Evening and weekend availability when needed.
• Travel may be required and may include overnight stays.

Work Environment

The work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequent exposure

• The duties of the position are performed in a well-lighted, temperature-controlled office environment.

Occasional exposure

• Fumes or airborne particles ranging from natural to chemical.

The noise level in the environment is usually quiet to moderate

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform.  The employer reserves the right to revise this job description at any time and require employees to perform other tasks as circumstances or conditions of its business, competitive considerations or the work environment change.