Program Coordinator

JOB TITLE:                  Program Coordinator
PROGRAM:                  Foundation
LOCATION:                  Denver, CO -Hybrid
SALARY:                      $52,125 annually
STATUS:                      Full-time

ABOUT NCSL:
Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge, and experience to truly make a difference. NCSL’s mission is purposeful – strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation’s most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission. NCSL has a flexible remote work policy.  Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four consecutive days each month.  The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development. 

ABOUT THE ROLE:
The Program Coordinator coordinates administrative duties and responsibilities to support program operations. This position operates very independently, directly influences the content and quality of the work and works directly with external groups and individuals. The Program Coordinator takes on organization-wide coordinating responsibilities that affect the flow of work to and from others and functions across program lines.
 

The Program Coordinator will also be a collaborator between the team, foundation sponsors, and other NCSL programs. Key tasks include impeccable office management, financial administration, and support for in-person and virtual meetings. The Program Coordinator must have excellent written and oral communication skills to interact with a wide variety of audiences, inside and outside the organization.

WHAT YOU’LL DO:

• Develops plan to arrange and coordinate all administrative and logistical details for special events, at the NCSL Legislative Summit and other national conferences as needed; act as liaison, manage on-site logistics, organize and prepare information for events and other event-related materials.
• Provides program support and administrative assistance to the director of development, director of sales, and the chief development officer.
• Works with the Foundation team, NCSL communications team, and meetings team to plan the biannual Foundation board meetings, record minutes and development of meeting materials.
• Provides general support to the Foundation staff to maintain the sponsorship base of the organization; create sponsor invoices and manage sponsor correspondence.
• Independently handles the collecting, monitoring and assembling of the end year revenue data.
• Acts as principal liaison between Foundation staff and conference-wide support staff and NCSL building services.
• Develop, establish, maintain, and manage Foundation websites and constituent management system.
• Provides program support for the NCSL Foundation newsletter and NCSL Today Sponsor Spotlight submissions.
• Perform other duties as assigned.

SHARE YOUR KNOWLEDGE:
Supervisor/Management Responsibilities:
This position has no direct supervisory responsibilities. May have an opportunity to assist interns with assigned projects.

THE WORK ENVIRONMENT: This full-time position is mostly performed in an office environment, on or off-site, with prolonged periods of sitting at a desk and working on a computer. NCSL provides a unique hybrid remote work policy with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development. Employees routinely use standard office equipment such as laptops, printers, scanners, copy machines, and smartphones. Occasional travel by airplane, including overnights and weekends, is required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

QUALIFICATIONS FOR SUCCESS:
Minimum Qualifications:

• High school diploma (or its equivalent) plus five years of progressively more complex administrative experience. Business and/or administrative school training preferred.

• Proficiency in clerical duties, including Microsoft Office and other software programs. 

• Ability to communicate effectively in writing or orally and to deal discreetly and maturely with sensitive information.

• Superior customer service and organizational skills with strong attention to detail.

• Experience working both independently and collaboratively as circumstances dictate. 

• Proficiency with simultaneously managing multiple tasks and deadlines.  

• Competency working under deadline pressure and adapting to changes in workloads.   

• Creative thinking and problem-solving skills.  

• Skill and competence in handling administrative, technical or professional details.

• Expertise and proficiency to handle administrative, technical and professional duties assigned. Required proficiency in website management, word processing, database management, desktop publishing, spreadsheets, etc.

• Expertise and proficiency in coordinating the work of others under pressure.

• Ability to travel by air up to five times per year.

YOUR BENEFITS AT A GLANCE: 
NCSL has a flexible remote work policy.  Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four days each month.  The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development.  We are committed to offering a full range of other benefits for you and your eligible family members, including domestic partners.

Your total compensation goes beyond the number on your paycheck. Our outstanding benefits include low-cost health, dental and vision coverage, a 401(a)-retirement plan with 10% contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5+ years of paid full-time work experience, generous time off plans and paid family leave, floating holidays, identity theft protection, employee assistance programs, pet insurance, paid time off to volunteer, and more! Relocation assistance provided for out-of-state candidates.
 

HOW TO JOIN OUR TEAM:
If you are a purpose-driven, dedicated professional looking to give as much as you get – submit your resume and cover letter by 11:59 PM MT, September 19, 2025 for best consideration. Learn more about working with NCSL by visiting our careers page: https://www.ncsl.org/research/about-state-legislatures/ncsl-careers.aspx. We are looking forward to receiving your application!

NCSL is proud to be an equal opportunity employer and is committed to developing a diverse, dynamic team and inclusive workplace. NCSL does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by law or regulation.