Payroll Coordinator

The Payroll Coordinator is responsible for ensuring accurate and timely processing of payroll for all employees. This role involves maintaining payroll records, verifying timesheets, resolving discrepancies, and ensuring compliance with federal, state, and local regulations.

Essential Responsibilities

• Process weekly and bi-weekly payroll and bonuses for employees and contractors.
• Review and verify timesheets, attendance, and leave records.
• Maintain payroll records and ensure data integrity.
• Respond to employee inquiries regarding pay, deductions, and tax forms.
• Prepare and distribute W-2s, 1099s, and other tax documents.
• Assist with audits and ensure compliance with labor laws and company policies.
• Generate payroll reports for management and finance teams.
• Stay current on payroll regulations and best practices.
• Provide onboarding, orientation, and ongoing training for staff of the payroll system/process.
• Complete garnishment answers, set up in payroll and audit for accuracy.
• Complete employment verifications.
• Upload contributions to retirement plans.
• Update payroll dashboard with reminders about holidays, etc.
• Other duties as assigned.

Education:

• Associate’s degree in business administration, Accounting or related field or 10 years’ experience running multi-state payroll for over 500 employees.

Experience:

• Minimum of three years of experience running payroll for at least 100 employees.
• Strong knowledge of HRIS systems, benefits administration, and payroll laws.
• Knowledge of ADP Workforce Now is preferred.

Skills & Abilities:

• Strong communication and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office and automated payroll systems.
• Demonstrated ability to maintain confidentiality and professionalism.
• Team player.

Physical Requirements:

• Sitting and typing for long periods of time in a small, open office environment.
• Talking on the phone, using email and Teams simultaneously.
• Must be able to see, read, explain processes to a variety of audiences.
• Presentation skills required.

Compliance Statement
Medical Associates Plus reserves the right to direct its workforce, which includes but is not limited to determining job duties, work location, and work hours.