The Accounts Payable Specialist supports the day-to day operations of the Accounting Department. This position may be required to participate in cross training in the Accounting Department.
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ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Participate in the Paycom Expense Management to ensure the system is set up correctly and information uploaded is accurate, teaching users how to use the system and answering on-going questions.
- Various account reconciliations including the credit card reconciliation.
- Monitor/process/review invoices or statements, assign proper account numbers, assure proper backup is attached, and designate proper division responsible for payment.
- Post/print/mail approved invoices approved for payment by either check, credit card or ACH.
- Utilize Software provided to maintain paperless records as much as possible.
- Review and prepare purchase orders.
- Research vendors or invoices upon request.
- Participate in the accounting monthly/yearly close process, which includes various tasks, including but not limited to: preparing journal entries and ensuring accurate accounting records.
- Monitor and request certificates of insurance
- Prepare/update W-9’s and yearly 1099’s.
- Assist in annual audits and budgeting process as well as other projects.
