Accounts Receivable Clerk

JOB SUMMARY:

The Accounts Receivable Clerk is a detail-oriented and dependable role that provides support for our finance team by managing customer collections, payment tracking, and payment posting. This role is essential to maintaining accurate project billing, ensuring timely cash flow, and supporting financial operations across a range of client projects. This individual is organized, deadline-driven, and comfortable working in a fast-paced, project-based environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Track receivables and follow up with clients via phone and email on outstanding balances
• Apply incoming payments to customer accounts and reconcile discrepancies
• Maintain and update A/R aging reports
• Prepare and send monthly customer account statements to ensure timely payment and accurate account reconciliation
• Support month-end closing activities, including receivables reconciliation
• Assist in responding to client payment inquiries and resolving disputes professionally and promptly
• Ensure compliance with company policies, contract terms, and accounting standards
• Maintain accurate customer records and documentation

OTHER JOB DUTIES:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time without notice.

REQUIRED QUALIFICATION:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2+ years of experience in accounts receivable, billing, or general accounting
• Experience in a project-based industry (e.g., construction, professional services, engineering) is a plus
• Proficiency with accounting or ERP software (e.g., QuickBooks, NetSuite, Sage, Deltek)
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Good communication and interpersonal skills, especially in dealing with clients
• Proficiency in Microsoft Excel and other Office tools

TRAVEL REQUIRED:

• None