Join our Public Works team as our first Management Analyst and play a critical role in driving efficiency, transparency, and innovation in municipal services. From managing FOIA responses and budgets to supporting major infrastructure initiatives, this is your chance to blend data, policy, and public service in a fast-paced, high-impact environment.
This position is a full time on-site position reporting to Batavia's Public Works building.
A typical work schedule for this position is Monday to Friday 7:00 AM – 4:00 PM.
Hiring Salary Range: $79,112 - $92,897 DOQ
Full salary range: $79,112 - $109,084
Pay grade 13 on the City of Batavia's 2025 wage and salary ordinance exempt with excellent benefits.
The City of Batavia offer a competitive benefit package that includes:
- Paid Time Off (PTO): Generous vacation days, sick leave, and personal day.
- Comprehensive Health Insurance: BCBSIL PPO & HMO Medical, dental, and vision coverage.
- Life Insurance equal to your annual salary paid by the City.
- IMRF pension with an employer contribution.
- Tuition Reimbursement: Support for further education.
- Milestone Reward Program
- Annual Employee Awards and Appreciation Event.
- Annual Employee Picnic
- Annual Holiday Party
- Wellness Events
- Inclusive and Diverse Workplace: Commitment to diversity, equity, and inclusion.
- And much more!
For more information check out the City of Batavia Human Resources site under the Employee Benefits Summary tab
POSITION SUMMARY
The Management Analyst performs a variety of professional, technical, and analytical project-based support to the Public Works Department in collaboration with other members of the Public Works’ leadership team. This position assists with handling of confidential information, FOIA response, project management, analysis of data, generation and presentation of reports, budget, data and asset management along with policy research and development and maintaining professional public relations with the community and outside agencies. This position acts as a city liaison for various external partners. This position requires a high level of discretion, managing multiple deadlines in a fast-paced environment and the ability to work under minimal supervision.
SUPERVISION RECEIVED/EXERCISED
Work is performed under the general direction of the Director of Public Works who reviews work through conferences and reports for results obtained.
ESSENTIAL DUTIES & RESPONSIBILITIES
Provides project management expertise and support on a variety of Public Works-led initiatives. Works closely with other agencies and consultants to manage project elements such as community outreach, meeting planning and facilitation, public presentations, written analysis, project proposals and execution.
Serves as the Public Works’ primary FOIA Officer.
Performs detailed analytical research of regulatory requirements, case law and legal opinions related to processes and best practices in local government as related to the divisions of Public Works.
Manages the Public Works’ record retention and destruction process in coordination with the Illinois State Archives Records Management Division. This will include spearheading the digitizing all of Public Works documents, organizing policies and procedures and coordinating data management.
Assists with departmental budget process including compilation and analysis of data, impact of budgetary decisions, budget narratives and reporting.
Assist with Strategic Planning, long-term forecasting and preparation of capital improvement plans.
Acts as the administrator/project manager for the Public Works asset management software and other software as seen fit.
Assists and prepares vendor solicitation (RFP/RFQ), contract task order and purchase order processing and tracking.
Assists with loan and grant funding requirements for reporting and tracking.
Prepares and presents meeting agenda packets and all related documentation as necessary.
Collects, analyzes, composes and disseminates fact-based information to the public, outside agencies, media and the community relative to Public Works activities with assistance from the Communications Manager. Assists with coordination and preparation of public presentations to effectively communicate Public Works information.
Assists with other safety, training and organizational inspections as needed.
Prepares reports and pertinent documentation as requested.
Reviews invoices and approves check requests.
Completes special projects and other duties as assigned.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS – EDUCATION & EXPERIENCE
A bachelor’s degree from an accredited college or university is required, preferably in Public Administration, Business Administration, Accounting, Finance, or a related field required. Master’s degree in accounting, Finance, Public Administration, Business Administration or a related field preferred. Valid driver’s license required.
A minimum of one year of experience in areas such as project administration, data and research analysis, public policy implementation, communication strategies or budget and financial planning with demonstrated leadership and/or supervisory experience. Experience within municipal government administration strongly preferred.
MINIMUM QUALIFICATIONS - KNOWLEDGE, SKILLS & ABILITIES
Ability to analyze financial, budgetary, administrative, legal and organizational data.
Ability to work independently with minimal supervision while exercising good judgment and initiative.
Ability to conduct research including gathering data, analyzing information, preparing reports and making formal presentations.
Must have strong verbal and written communication skills and the ability to understand and follow complex verbal and written instructions
Ability to develop and maintain collaborative working relationships with all levels of staff, management, agencies, elected officials and general public while maintaining a high level of social awareness for professional engagement.
Ability to work effectively as a team player, take the initiative and make constructive recommendations to improve overall departmental efficiency.
Knowledge of the principles, practices and methods of governmental organizational analysis and management and the ability to make routine decisions in accordance with laws, ordinances, regulations and departmental/organizational policies.
Ability to manage projects and project teams that include a variety of stakeholders.
Ability to multi-task and work under pressure with interruptions and within short time frames.
Ability to handle confidential/sensitive materials in a professional manner.
Must have strong organizational and time management skills.
Knowledge of research and analysis methods and techniques.
Knowledge of statistical analysis and forecasting techniques.
Knowledge of Microsoft Office Suite (Word, Excel, Access and PowerPoint), Adobe Acrobat Pro, customer relations management and database management programs. Enterprise systems experience desired.
Knowledge of budget development, principles and implementation.
Must have the ability to maintain professional composure and take reasonable action when confronted with difficult situations.
PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is required to stand; walk; use hands and fingers to handle or operate objects; Duties are performed primarily in an office setting with prolonged periods of sitting. The person in this position needs to occasionally move about inside the office to access file cabinets, office equipment, etc.
This position will have frequent contact with others.
At times, workloads can be extensive with limited time for response/and or action. Position requires prolonged periods of concentration and the ability to cope with numerous interruptions and changing priorities.
This position will require occasional travel to various municipal buildings, meeting locations throughout the County and to attend seminars and training.
The City of Batavia is committed to compliance with the American Disabilities Act and is an Equal Opportunity Employer. Diversity and inclusion are critical to our success.
