Facilities Coordinator

Position Description

Title:                           Facilities Coordinator

Department:              Administration

Reports to:                 Chief Information Officer

Supervises:                 None

Classification:            Non-exempt

Date Prepared:          July 21, 2025

Summary / Objective

The Facilities Coordinator is responsible for ensuring the smooth operation and maintenance of the organization's physical infrastructure. This role involves performing light maintenance and managing vendor relationships, coordinating repairs, overseeing office supply ordering and equipment, and assisting the Bank’s Security Officer in supporting health and safety compliance. This role has a flex schedule up to 30 hours per week.

Experience & Education Requirements:

• High school or equivalent degree
• Proven organizational skills and must be self-motivated
• Extensive mechanical background including skill in carpentry, mechanical repair and general maintenance

Essential Job Functions:

• Coordinate day-to-day operations of the facility, including maintenance, cleaning, and security.
• Manage the facilities vendor relationships.
• Serve as the primary point of contact for facility-related issues and service requests using the ticket system.
• Schedule and supervise maintenance and repair work with internal teams or external vendors.  These include scheduled and unscheduled activities.
• Monitor and manage inventory of office supplies, furniture, and equipment.
• Assist in space planning and office moves or reconfigurations.
• Assist the Security Officer, ensuring compliance with health, safety, and environmental regulations.
• Maintain records of maintenance activities, inspections, and vendor contracts.
• Work with supervisor on creating annual facilities projects and preventive maintenance plans (scheduling, budgeting and cost tracking).
• Respond to emergencies and resolve facility-related issues promptly.
• Collaborate with all departments to support operational needs.

Required knowledge, skills & abilities:

• Good interpersonal and communication skills
• Ability to adapt to changing demands and requirements
• Must be able to work with little or no supervision
• Must show commitment to the overall goals or objectives of the organization
• Must be proactive when it comes to carrying out duties
• Must be able to put up a cheerful and positive attitude

Physical Demands and Work Environment:

• Requires manual dexterity, the ability to move and lift up to 50 pounds
• Occasional local travel to other worksites is required
• Standing for longer periods of time
• Must be able to work schedules that meet the needs of the Bank, which may include early morning, evening and /or weekend hours

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is expected that from time-to-time other duties, both related and unrelated to the above, may be assigned and therefore, required.