Job Title: Benefits & Payroll Specialist
Location: Irving, TX (In-Office at 8505 Freeway Parkway, Irving, TX)
Department: Human Resources
Reports To: HR Manager
Job Type: Full-Time
Job Summary:
The Benefits & Payroll Specialist will support the HR and Payroll teams by managing employee benefits programs, ensuring compliance with tax regulations, conducting internal audits, and assisting with HR-related functions. This role requires a high level of attention to detail, a strong working knowledge of benefit laws, and experience working within Paycom and Microsoft Excel. The ideal candidate will also have experience handling multi-state, multi-entity payroll in a dynamic, fast-paced environment.
Duties/Responsibilities:
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Serve as the subject matter expert for employee benefits programs, including medical, dental, vision, life, disability, and 401(k)
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Maintain compliance with federal and state laws related to benefits and payroll taxes (ACA, COBRA, ERISA, IRS regulations, etc.)
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Manage and process multi-state, multi-entity payroll in compliance with all applicable regulations
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Assist with annual benefits renewal and open enrollment process
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Submit employee changes and updates to benefit providers and ensure accurate deductions in Paycom
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Review and reconcile benefit invoices and resolve discrepancies
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Prepare and submit benefit-related tax forms and filings, such as 1095-C and 5500
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Conduct internal audits (benefits, payroll tax, employee records) and support external audits as needed
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Generate reports in Excel and Paycom related to benefits, deductions, and compliance
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Support HR and Payroll teams with projects, compliance updates, and employee communication
Required Skills/Abilities:
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Strong understanding of employee benefits administration and tax compliance
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Hands-on experience with multi-state and multi-entity payroll processing
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Proficient in Paycom and Microsoft Excel (pivot tables, lookups, data validation, etc.)
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High level of accuracy and attention to detail
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Excellent organizational and written communication skills
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Ability to handle sensitive information with confidentiality and professionalism
Education and Experience:
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High school diploma or equivalent required; Associate’s or Bachelor’s degree in HR, Business, or related field preferred
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3+ years of experience in benefits, HR support, or payroll tax compliance required
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Experience conducting audits or handling compliance reporting is strongly preferred
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HR certification (PHR, SHRM-CP) is a plus
Physical Requirements:
