Terminal Assistant

KAG is North America’s largest tank truck transporter and logistics provider, delivering energy commodities, specialty products, merchant gases and food products across the United States, Canada and Mexico.

At KAG, it’s our people who make it possible to achieve our company goal as One Team Driven to Make a Difference! With expert knowledge, supportive leadership and most importantly, a strong belief in our company culture, our KAG team exemplifies the passion, pride and entrepreneurial spirit of KAG to help us reach our goal every day.

We want you to have a career with the rewarding professional and community experiences you desire, in a place that feels like home. If you are seeking an opportunity to join a talented team of dedicated professionals in a company that keeps North America moving, we invite you to apply!

Hours: Monday to Friday day shift. 8 hours 6:30a-3:30p or 8am-5p

Pay: $18.50 to $23.42

Position Summary

The Terminal Assistant supports day-to-day terminal operations by managing administrative tasks related to payroll, billing, and driver documentation. This role ensures accuracy, compliance, and timely processing of critical information across multiple locations.

Essential Functions

Payroll Responsibilities

• Manage employee timesheets for accuracy using Omnitracs (elog/edit elog reports/payroll exception sheets).
• Resolve payroll discrepancies and respond to employee inquiries via email and phone.
• Issue manual checks upon termination and prepare separation paperwork.
• Track and maintain employee PTO balances for administrative and technical staff.
• Ensure payroll compliance with labor laws and company policies.
• Run payroll reports via Paycom for audits and internal reviews.

Billing Responsibilities

• Review, compile and verify billing details in TMW and OCscreen against original paperwork for accuracy.
• Scan and upload billing documents into the Imaging system promptly.
• Research and retrieve required paperwork for end-of-month billing requests.
• Respond to billing and paperwork inquiries from internal and external stakeholders.
• Monitor and track loads requiring cancellation to ensure no unbillable loads remain open.
• Organize and file billing paperwork chronologically for accurate recordkeeping.
• All other duties as assigned.

Qualifications

• High school diploma or equivalent.
• 2 years of transportation or administrative experience.
• Basic knowledge of Microsoft Office and familiarity with payroll/billing systems.

Kenan Advantage Group, Inc. is an equal opportunity employer. No person will be discriminated against in any aspect of their employment on the basis of any status or characteristic protected by applicable federal, state or local law

Note: The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of associates so classified. Management retains the right to assign or reassign duties at any time. Job description is subject to change. All employees of the Company are expected to:

1. Promote positive work habits including effective and timely communication, teamwork and respect for co-workers.
2. Provide constructive guidance to other employees and representatives of third parties.
3. Contribute to providing the highest quality of products and services to customers.

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