Office Manager for the Office of Academic Affairs

Job Details

Job Location

Dallas Campus - Dallas, TX

Position Type

Full Time Hourly Non Exempt

Salary Range

$40000.00 - $45000.00 Salary/year

Job Category

On Campus

Job Posting Date(s)

End Date

07/26/2025

Description

Job Summary

This role provides comprehensive administrative support within the Office of Academic Affairs. Key responsibilities include coordinating faculty publication events, managing marketing and scheduling, overseeing part-time staff, and supporting academic department administrative assistants. The position also involves maintaining faculty records, assisting with onboarding graders and readers, facilitating departmental training, supporting commencement and other institutional events, and managing general office operations such as supplies, IT and facilities requests, and calendar coordination.

Duties/Responsibilities

Manage faculty publication promotional events
- Create and maintain publication event work orders
- Create and distribute marketing for each event
Oversight of part-time staff within Academic Affairs.
Prepare and send out the Academic Calendar
Support academic department administrative assistants, coordinate regular training events, maintain admin Team, and facilitate new administrative staff training.
Assist in managing faculty, adjunct, visiting, GTA, reader, and grader data for Academic Affairs
- Assist in maintaining faculty lists
- Complete administrative onboarding process of new graders and dissertation readers for Academic Affairs
- Create and maintain physical and digital files for faculty, adjuncts, and GTAs
Support annual audit of Acad-Dean shared drive security.
Assist in Commencement events; Chapel, BBQ, and Commencement Ceremony as needed.
Assist in events hosted by the Office of Academic Affairs as needed
Maintain the general email ado@dts.edu
Scheduling academic affairs staff meetings and events.
Order and manage supplies for the office
Submit facilities and IT work requests as needed
Assist with other administrative tasks as needed

Qualifications

Must enjoy working with and interacting with others
Strong written and verbal communication skills
Able to communicate interdepartmentally
Able to multi-task in a fast-paced environment
Must have good organizational skills and attention to details
Must have computer experience and be familiar with Microsoft Office Suite
Must have strong telephone skills
Must be flexible
Must have positive personality
Must have good attendance and be punctual
Must be able to handle confidential materials

Education and Experience

Bachelor’s degree preferred.
Familiarity with DTS
Proficiency in Microsoft Office Suite, including Word, Excel, Teams, and Forms
Typing: 60 words per minute
Familiarity with database systems

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

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Office Manager for the Office of Academic Affairs

Job Details

Job Posting Date(s)

Description

Qualifications

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