Bookkeeper - Hourly

Purpose.  The life of Our Lady of Sorrows Parish and our ability to carry out our mission of forming disciples of Jesus Christ is supported by our financial operations.  The Bookkeeper is responsible for managing the financial operations of the parish, supported by other staff and volunteers, as a good steward of the resources of the parish. 

Primary Responsibilities

Accounting & Bookkeeping

• Manage all aspects of accounts payable, accounts receivable, journal entries, and bank reconciliations.
• Prepare timely and accurate monthly, quarterly, and annual financial statements (income statements, balance sheets, and cash flow).
• Maintain and reconcile the parish bank accounts.
• Manage and track annual budgets on a monthly basis.

Analysis & Financial Planning

• Monitor revenues, expenses, and variances; identify trends and make recommendations.
• Develop budget recommendations in collaboration with pastor, PAA and parish/finance council.
• Track fund balances, restricted gifts, and capital campaign funds.

Compliance & Stewardship

• Ensure compliance with Archdiocesan policies, GAAP standards, and all applicable federal/state laws.
• Prepare documentation for Archdiocesan financial operations reviews.
• Support stewardship and fundraising activities through accurate reporting and donor record management in collaboration with the Office Manager.

Vendor & Relationship Management

• Oversee W-9 collection and timely payments.
• Provide clear financial reports and presentations to pastor and lay leadership as needed.

Other

• Maintain system integrity, chart of accounts, and internal controls.
• Provide bulletin updates for transparency with the community.
• Other duties as assigned

Other Related Work Details

• Hourly, most likely 2-4 days most months. 

• The total financial operation is about $400,000 per year of revenue and expenditures.
• Reports directly to the PAA and collaborates with pastor.

• Experience in a professional setting as a bookkeeper or accountant using QuickBooks.
• Strong background in AP, AR, journal entries, reconciliations, financial statements, and reporting.
• Practicing Catholic who regularly attends Sunday Mass strongly preferred.
• Knowledge of nonprofit or church accounting strongly preferred.
• Understanding of financial analysis, budget development, and strategic planning.
• Strong attention to detail, accuracy, and internal control.
• Excellent organizational, communication, and interpersonal skills.
• Bachelor’s degree in Accounting, Finance, or related field preferred.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.