Since 1920, Mount St. Joseph University has provided an education that is based on interdisciplinary liberal arts and professional curricula emphasizing mission, values, integrity, and social responsibility. Faculty and staff deliver high-quality academics, hands-on experiential learning, and personalized attention to support student success. Join our award-winning team, recognized as a 'Best College to Work for,' and be part of a vibrant culture that places a premium on collaboration and belonging.
Â
Purpose: Responsible for managing the University’s annual budget process, including coordination of the Budget Committee, establishing timelines, preparing, and disseminating the final budget. Regularly monitors actual results compared to budget, analyzing internal financial and academic data to support managerial decision-making. Oversees reforecasting and budget reallocations as needed during the fiscal year.
Duties:
- Prepare and reconcile financial data and reports related to the general ledger on a monthly, quarterly, and annual basis, including audit support. Investigate and resolve inconsistencies or errors.
- Analyze financial and budget information to assist the Controller and CFO with decision-making and reporting.
- Perform financial analysis of University grants, assisting the Controller and other departments with grant reporting requirements.
- Monitor and reconcile grant expenditures to ensure compliance and timely cash draws for programs including Direct Loans, Pell, College Work Study, SEOG, NSL, NFLP, and TEACH.
- Monitor student enrollment and related financial impacts during the three enrollment periods, comparing actual results to initial revenue projections.
- Track, reconcile, and verify off-site programs and contractual arrangements to ensure proper billing and collection of tuition revenue.
- Prepare annual government statistical reports and surveys, including IPEDS.
- Reconcile tuition revenue at year-end, ensuring alignment among enrollment data, the general ledger, and billing total reports.
- Assist with the annual audit by preparing supporting schedules, financial statement analyses, and footnote documentation.
- Liaison for eCommerce payment solutions.
- Invoice & monitor non-student receivables.
- Assist in implementation of MIP general ledger system
- Maintain a detailed procedure manual for the duties and processes of this position.
- Participate in committee assignments as appropriate.
- Contribute to a collaborative team environment by embracing new and diverse responsibilities, identifying opportunities to enhance services, and supporting colleagues in achieving departmental goals.
- Perform other duties as assigned.
Primary Contacts: Controller, Chief Financial Officer, Fiscal Operations staff, Institutional Research, Vice-Presidents, Deans, Directors and other University faculty and staff as needed.
Supervision Exercised: Position supervises and mentors Co-op student.
Supervision Received: Works under general direction toward broadly defined objectives with little supervision and uses a wide range of procedures; plans and arranges own work referring specific problems to the Controller or Chief Financial Officer when clarification or interpretation of organizational polices are involved
