Accounts Payable Specialist

A FirstCall Mechanical Company

ACCOUNTS PAYABLE SPECIALIST

Location:

WHO IS FIRSTCALL MECHANICAL?

 [Company Name] is a [commercial and industrial] HVAC [and ] services provider in the [City] metro area. Founded in [year], [Company Name] partnered with FirstCall Mechanical in [partner year].

FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.

FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well.  We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.

BENEFITS OVERVIEW

FirstCall Mechanical values our employees' well-being, growth, and success! Employees are offered a robust benefits package, including: 

• Competitive Weekly Pay
• Comprehensive Healthcare Coverage - Medical, Dental, Vision, Free Telehealth + More
• Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability
• Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for Veterans
• Career Growth & Development- Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program
• Generous Referral Bonus of $2,500 per referral
• Role-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot and pants allowances

POSITION OVERVIEW

We are currently seeking an experienced Accounts Payable Specialist to join the fast-growing  [Branch] Team. The Accounts Payable Specialist will be responsible for managing the company’s accounts payable process, ensuring that invoices are processed accurately, and payments are made on a timely basis. The ideal candidate should have excellent attention to detail, strong communication and customer service skills, and the ability to work effectively with internal and external stakeholders. a can-do attitude and strong problem-solving skills, as well as a high level of customer service.

JOB RESPONSIBILITIES

• Review and process all vendor invoices, ensuring correct coding and approval 
• Reconcile vendor statements and follow up on outstanding issues 
• Match purchase orders to invoices and resolve discrepancies 
• Process weekly check runs and electronic payments 
• Manage processing and coding of all credit card charges 
• Maintain accurate and up-to-date vendor files 
• Respond promptly and professionally to all vendor inquiries 
• Assist with month-end closing as necessary 
• Cash applications
• Performs additional duties and provides support as needed to ensure smooth and efficient accounts payable operations

ACCOUNTABILITIES

• Reconciling vendor statements & accounts payable transactions
• Process invoices
• Assisting in audits
• Monitoring cash flow
• Issue stop-payments or purchase order amendments

ORGANIZATIONAL ALIGNMENT

This position reports to the local Controller and has a responsibility to all of our customers.

QUALIFICATIONS

• Associate degree or 3 years' experience in accounting
• 3+ years of experience in Accounts Payable
•  Strong analytical and problem-solving skills 
• Excellent attention to detail 
• Proficient in Microsoft Excel and accounting software 
• Effective communication skills both verbal and written 

BEHAVIORAL PROFILE

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mental stamina for problem-solving and prioritizing multiple tasks.

Environmental Requirements

Will be required to work in a field environment, and multiple customer sites on a daily basis.

Physical Demands

While performing the duties of this job, the employee is regularly required to use their hands to operate the computer keyboard reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is continually required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.