UG - Finance Graduate Intern

JOB SUMMARY                               

To support the Finance Department by ensuring proper documentation, archiving, and compliance with MTI Finance Manual, donor, and Government of Uganda requirements, while assisting in the efficient management of petty cash and providing support in audits, reporting, and daily financial transactions.

JOB RESPONSIBILITIES                            

Archive and Record Management.

• Ensure that all vouchers are properly coded, stamped PAID, scanned and hard copies filed daily, and referenced sequentially according to the MTI Finance manual
• Ensure appropriate and systematic storage of project documents (both electronic and hard copy) as per MTI Uganda Finance SoPs.
• Maintain both physical and electronic checklists for all the documents to be archived
• Maintain the standard archiving system like voucher numbering and physical archiving for easy retrieval.

Support to daily transactions and end-of-month financial reporting.

• Ensure a complete and accurate record of all cash transactions is always maintained and data entry into the Post back file.
• Ensure that expenditure of petty cash is fully monitored; and requests for replenishment are made promptly, when required.

Audit, Compliance, and Risk Management

• Retrieve and provide adequate support during project audits and ensure all the required documents are availed to the auditors or donor verification teams.
• Ensure that the appropriate finance forms are always available and provide guidance on how to use them to all staff.

Support in preparing files for the Monthly/ Quarterly VAT reports for the respective donor reports.

• Retrieve the invoices and the POPs for VAT transactions as per the GL extract.
• Record the invoice details in the Diplomatic VAT return template.
• File and stamp the invoices and the POPs.
• Scan the invoices and POPs and save them to the Finance Teams folder
• Photocopy the documents to make a second file for submission to the respective donor.

Others

Perform any other duties as may be assigned from time to time

EDUCATION, LICENSES, CERTIFICICATIONS & EXPERIENCE

• Bachelor’s degree or equivalent in finance, accounting, Information Technology or Business Computing, economics, business management, commerce, or related field.  (CGPA of above 4.0 and Maximum of Credit 3 in English and Mathematics at O level)
• Experience (including internships or volunteering) in finance/audits, or related fields is an added advantage.

KNOWLEDGE, SKILLS, & ABILITIES

• Commitment to Medical Teams Calling Statement, Core Values and Code of Conduct 
• Ability to learn fast and perform various tests in an efficient manner.  
• Good written and verbal communication skills 
• Demonstrated ability to initiate plan, organize and follow through to meet deadlines. 
• Ability to be flexible and manage stress, especially in situations which require a high degree of sensitivity, tact, and diplomacy. 
• Ability to act with integrity and maintain the highest ethical standard

PHYSICAL CONDITIONS & WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Frequent use of a personal computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer. 
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, and computers. 
• Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself. 
• Frequent close vision and the ability to adjust focus. 
• Occasionally ascends/descends stairs, steps, or ladder depending on the role.
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc. 
• The employee may occasionally lift and/or move heavy items 
• Seldom to occasionally position oneself to stoop, kneel, crouch, or crawl. 
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot. 

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

• The noise level in the work environment is usually moderately quiet. 
• The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions. 

NOTE:

• The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

• Medical Teams International is an equal opportunity employer and  DOES  NOT  at any stage of the recruitment process (application, Shortlisting, interview meeting, processing, reference verification, training) request candidates to make payments of any kind. Further, Medical Teams International Uganda  DOES  NOT  retain any agent to conduct recruitments on behalf of the organization. Please note that under NO  circumstances shall Medical Teams International Uganda be held liable or responsible for any claims, losses, damages, expenses or other inconvenience resulting from or in any way connected to the actions of fraudsters and other false agents.

• Medical Teams International is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.